Studierende stehen vor dem LC und blicken lächelnd einer Kollegin mit einer Mappe in der Hand nach.

Public Administration with SAP ECC


Lecture I:

This lecture implements

  • Process and Data Management with widely used industry tools, AdonisTM for process modelling and analysis and Visual ParadigmTM for data modelling.

  • Funds Management: Budgeting master data and their link to Accounting and Logistics.

  • Budgeting incl. supplements and returns, budgeting in several funds; funds release.

  • Budget execution: Commitment and invoice processing, revenues.

  • Auditing and accountability.

Lecture II:

The lecture implements a section if the service yard of a municipality, street cleaning services:

  • Cost accounting master data is introduced, cost centres, cost elements and activities and linked to items in financial accounting.

  • A primary cost and acitivity plan is established: There are direct cost centres, overhead cost centres surcharge type, and overhead cost centres allocation type. The latter are allocated to the remaining cost centes and the activity prices in direct cost centres calculated. 

  • Materials management in the service yard is initiated with various materials management methods being applied. A net demand calculation gives purchase requisitions.

  • Procurement master and control data is initiated and the procurement process is performed including order release procedures.

  • The service rendered, street cleaning, is created, the material consumption and service routings are created. This service is also the cost objective.

  • A street cleaning order is created, scheduled and the material requirements are calculated. The order is calculated which closes the link between accounting and logistics. The order is executed and the cost objective updated.

Learning Outcomes

Future leaders in public administration learn what ERP systems are, how they are implemented in the public sector and how they may be leveraged to make public administration more efficient and transparent. Every student implements the business case in a separate virtual municipality in SAP ECC and gains practical, first-hand experience with the system.


Development of this lecture series was supported by the State Ministry of Baden-Württemberg.

See partners in ERP4PA.

Some links to the methods used

Among them true classics in information science

P.P. Chen, Entity-Relationship Modeling

E.F. Codd, Relational Data Model

Business Process Model and Notation (BPMN 2.0)