Your Erasmus+ grant will include a contribution to help you cover travel costs:

• The contritbution for travel costs is based on travel distance and means of transport (green or non-green travel).

• To qualify for green travel support, both the outbound and return journey must be made using sustainable transportation. Proof of travel (from Vienna to the host city) will be required.

• As a general rule, if your one-way travel is less than 500 kilometers, you are strongly encouraged to use environmentally friendly transport options (e.g. bus, train, or bicycle). Consider the Interrail Pass for Erasmus+.

• For students considered as having fewer opportunities:

  • Students with children in need of care who are taken to the place of the internship

  • Students with disabilities

  • Students with chronic illness, if this results in increased financial expenses during the stay abroad (compared to the stay in the sending country)

  • Find more information and examples here

• Calculated individually based on actual costs

• Find more information and examples here.

• Contact us as early as possible to prepare the relevant application in time.

• The federal study grant can be obtained for the duration of the Erasmus+ internship if the student is fully admitted to studies and examinations in Austria. However, there is no entitlement to the federal grant for studies abroad (German: BAS = Beihilfe für ein Auslandsstudium).

• For more information on the federal study grant (German: Studienbeihilfe), please contact the respective federal authority.

To apply for an Erasmus+ internship grant, you must submit your application ...

• while still enrolled at WU Vienna and

• before you have completed the last exam in your studies (or delivered your thesis).

Depending on your status, you will apply for one of the following:

1. Student internship (during your studies)

• You must be enrolled at WU Vienna for the entire duration of the internship.

• A leave of absence (German: Beurlaubung) cannot be granted during the Erasmus+ internship.

• After the internship, you will continue your studies at WU Vienna.

• At least one academic achievement (e.g., submission of a thesis) must be completed after the internship.

2. Graduate internship (after graduation)

• Your studies must be completed before the internship begins (i.e., your final grade is entered before the start of the internship).

• You cannot be enrolled in any degree program during the internship (neither at WU Vienna nor at another university).

• The internship must be completed within 12 months after graduation.

All required documents must be submitted via the application form at least four weeks before the internship starts.

Late or incomplete applications (e.g., missing information in the “Before the Mobility” section of the Learning Agreement) will not be processed!

Required documents:

• Learning Agreement for Traineeships (completed and signed by you and the host institution). See an example here – please use your own details instead of copying the sample.

• Curriculum Vitae

• Letter of motivation (explaining the relevance of the internship to your studies and your motivation for the position/role).

• Current transcript of records (German: Sammelzeugnis)

• Current enrollment confirmation (German: Studienbestätigung)

Once submitted, your application will be reviewed, and you will receive an email notification regarding the outcome and next steps.

• The Erasmus+ grant will be paid out in two installments: 80% at the beginning of your stay, 20% paid after completion of your exchange.

• You will receive the first installment within the first month of your internship.

• Payment is only made to your personal bank account.

Non-EU countries

• Additional travel and/or health insurance is recommended. For insurance policies issued in Austria, it’s a good idea to take an English translation with you to demonstrate what is covered by your policy.

EU countries

• If you are a citizen of an EU member state, the health insurance provided by your home country is usually sufficient. Don’t forget to take your European insurance card (e-card) with you when you go abroad! If you are not an EU citizen, be sure to arrange for the necessary insurance coverage well in advance.

Accident and liability insurance is optional but recommended. The Students’ Union (ÖH) insurance includes accident and liability insurance in the host country. Please inform yourself accordingly, for example here.

• You may apply for a funding extension, subject to availability (see maximum funding duration under “IMPORTANT Information regarding Erasmus+ internship funding:”). The request form must be emailed to the International Office at least 4 weeks before the originally planned internship end date (as stated in the Grant Agreement).

• The extension must begin immediately after the initial period and last at least 15 days.

• Your request will be reviewed, and approval depends on the availability of funds.

• The Confirmation of Stay must be signed by the organization/company during the last week of the stay. This is necessary for the application of the remaining installment.

The second and final grant installment must be requested online within 30 days after the end of your stay, as stated in the Grant Agreement.

Before applying for payment, ensure that:

• The EUSurvey has been completed (you will receive the survey link via your WU email after your internship and must submit it within 30 days).

• The Confirmation of Stay has been received by the International Office.

• The "After the Mobility" section of the Learning Agreement has been completed and signed by the host institution.

• Proof for Top-Up Green Travel, Top-Up Individual Support, or Inclusion Support has been provided (if applicable).

Failure to submit the required documents may result in reduced payment or repayment of previously received funds.