Erasmus+ internship

Your Erasmus+ grant will include a contribution to help you cover travel costs:

• The contritbution for travel costs is based on travel distance and means of transport (green or non-green travel).

• To qualify for green travel support, both the outbound and return journey must be made using sustainable transportation. Proof of travel (from Vienna to the host city) will be required.

• As a general rule, if your one-way travel is less than 500 kilometers, you are strongly encouraged to use environmentally friendly transport options (e.g. bus, train, or bicycle). Consider the Interrail Pass for Erasmus+.

• For the following student groups:

  • Students with children in need of care who are taken to the place of the internship

  • Students with disabilities

  • Students with a chronic illness or severe health problems, if these result in increased financial expenses during the stay abroad (as compared to staying in Austria)

  • Find more information and examples here

• Calculated individually based on actual costs

• Find more information and examples here.

• Contact us as early as possible to prepare the relevant application in time.

• If you are fully admitted to studies and examinations in Austria, you may apply and receive the federal study grant (German: Studienbeihilfe) for the duration of your Erasmus+ internship.

• You will not receive the federal grant for studies abroad (German: BAS = Beihilfe für ein Auslandsstudium) for an internship abroad.

• For more information, please contact the respective federal authority.

To apply for an Erasmus+ internship grant, you must submit your application ...

• while still enrolled at WU Vienna and

• before you have completed the last exam in your studies (or delivered your thesis).

Depending on your status, you will apply for one of the following:

1. Student internship (during your studies)

• You must be enrolled at WU Vienna for the entire duration of the internship.

• A leave of absence (German: Beurlaubung) cannot be granted during your Erasmus+ internship.

• After the internship, you will continue your studies at WU Vienna.

• At least one academic achievement (e.g., exam or thesis submission) must be completed after the internship.

2. Graduate internship (after graduation)

• Your studies must be completed before the internship begins (i.e., your last grade is entered before the start of the internship).

• You cannot be enrolled in any degree program during the internship (neither at WU Vienna nor at another university).

• The internship must be completed within 12 months after graduation.

All required documents must be submitted via the application form at least four weeks before the internship starts.

Late or incomplete applications (e.g., missing information in the “Before the Mobility” section of the Learning Agreement) will not be processed!

Required documents:

• Learning Agreement for Traineeships (completed and signed by you and the host institution). See an example here – please use your own details instead of copying the sample.

• Curriculum Vitae

• Letter of motivation (explaining the relevance of the internship to your studies and your motivation for the position/role).

• Current transcript of records (German: Sammelzeugnis)

• Current enrollment confirmation (German: Studienbestätigung)

Once submitted, your application will be reviewed, and you will receive an email notification regarding the outcome within a few weeks.

• The Erasmus+ grant will be paid out in two installments: 80% at the beginning of your stay, 20% paid after completion of your internship.

• You will receive the first installment within the first month of your internship.

• Payment is only made to your personal bank account.

• Accident and liability insurance are compulsory for all students receiving an Erasmus+ grant. The Students’ Union (ÖH) insurance includes accident and liability insurance for the period of your internship in a EU country. You can find more information here.

Internship in a EU country?

• Additionally, if you are a citizen of an EU member state, the health insurance coverage provided by your home country is generally sufficient. Don’t forget to take your European insurance card (e-card) with you when travelling abroad!

• If you are not an EU citizen, you may have to arrange for the necessary insurance coverage in advance.

Internship in non-EU country?

• Additional travel and/or health insurance is recommended. For insurance policies issued in Austria, you may want to take an English translation with you to demonstrate what is covered by your policy.

• Unfortunately, due to budgetary restrictions, it is currently not possible to grant any funding extensions.

• The Confirmation of Stay must be signed and stamped by the organization/company where you are completing your internship during the last week of your stay. This document is necessary to receive the remaining installment of your Erasmus+ grant.

The second grant installment (20%) must be requested online within 30 days after the end of your internship.

Before applying for payment, ensure that:

• the Confirmation of Stay has been signed and stamped by your host organization.

• the EUSurvey has been completed (you will receive the survey link to your WU email on the last day of your internship).

• the "After the Mobility" section of the Learning Agreement has been completed and signed by your host organization.

• Proof of Green Travel, Top-Up Individual Support, or Inclusion Support has been provided (if applicable).

Failure to submit the required documents may result in reduced payment or repayment of previously received funds.