Your Erasmus+ grant will include a contribution to help you cover travel costs:

• The amount of support varies based on travel distance and means of transport (green or non-green travel).

• Support for Green Travel: Both the outbound and return journeys must be made using sustainable means of transport (proof will be requested).

• If you travel less than 500 kilometers one way, you should use eco-friendly means of transport, such as buses, trains, or bicycles.

• For more information, please refer to this PDF file.

• Please note: Erasmus+ travel costs cannot be combined with any other financial support that also covers travel costs (e.g., the federal study abroad grant (BAS)). Students receiving the federal study grant (German: Studienbeihilfe) are strongly encouraged to apply for BAS (German: BAS = Beihilfe für ein Auslandsstudium) as this will result in a higher total amount of funding.

• Available for students with fewer opportunities. You are eligible for this Erasmus+ Top Up ... 

  • if you have children who need care and bring them along to your place of study.

  • if you have a disability.

  • if you have a chronic illness that results in higher expenses during your stay abroad compared to your home country.

• Find more information and examples here.

• Erasmus + inclusion support is calculated individually and based on actual costs.

• Contact us as early as possible to prepare the application in time.

• Find more information and examples here.

• The federal study grant (German: Studienbeihilfe) can be obtained for the duration of the Erasmus+ stay abroad if one is fully admitted to study and examination in Austria.

• Recipients can apply for an additional federal study grant for studies abroad (German: BAS = Beihilfe für ein Auslandsstudium) at the federal study grant authority. For more information, click here.

• To receive BAS, students must schedule an appointment with the responsible office of the federal study grant authority. BAS is paid out in addition to the federal study grant.

• The forms SB-AS1 and SB-AS2 are confirmed by Study Regulations & Credit Transfer (German: Studienrecht & Anerkennung).

Step 1: Attendance of the mandatory grant and credit transfer session

• If you have been allocated an exchange semester place, you will be invited via email to the mandatory grant and credit transfer session (German: Stipendien- und Anerkennungsveranstaltung).

• You must attend the event in the semester before your exchange stay.

• Attendance is necessary and will be checked!

Step 2: Application for the Erasmus+ grant

• The grant application is done via the Online Services for Students. In the mandatory grant and credit transfer session (German: Stipendien- und Anerkennungsveranstaltung), steps will be explained in detail and you will receive information about the deadlines. A late application is not possible!

Step 3: Signing the grant agreement

• A few weeks after the online application deadline, you will have access to the grant agreement in the Online Services for Students. Please sign and return the grant agreement via email within three weeks.

Step 4: Pre-recognition notice and Online Learning Agreement

• Before you start your exchange, you must have your courses checked in advance. Note: This step does not apply to double degree and EPOG students.

• You can only complete the course review via an online application. Find explanations on the pre-recognition notice (German: Feststellungsbescheid) here: bachelor's students / master student's

• Once your courses have been checked, the pre-recognition notice (German: Feststellungsbescheid) and the Online Learning Agreement (OLA) will be issued. You can download both documents from the Online Services for Students (OSS).

• The OLA has already been confirmed by WU Vienna and is automatically sent to the respective partner university for confirmation. You will receive a confirmation to your WU email address when the OLA has been confirmed by the host university or if changes are necessary.

• If changes are necessary, you must make them in the OSS as described. After the changes have been implemented, the OLA will be sent to the partner university again for confirmation.

• Important: Some partner universities are currently experiencing technical difficulties in receiving or confirming OLAs. In this case, you must download the Learning Agreement from the OSS and have it confirmed on site by the partner university. Keep the digital copy of the Learning Agreement (PDF) as it is necessary for the recognition of courses at the end of the semester.

Non-EU countries

• Additional travel and/or health insurance is recommended. For insurance policies issued in Austria, it’s a good idea to take an English translation with you to demonstrate what is covered by your policy. Some universities require students to purchase separate student insurance in the host country.

EU countries

• If you are a citizen of an EU member state, the health insurance provided by your home country is usually sufficient. Don’t forget to take your European insurance card (e-card) with you when you go abroad! If you are not an EU citizen, be sure to arrange for the necessary insurance coverage well in advance.

Accident and liability insurance is optional but recommended. The Students’ Union (ÖH) insurance includes accident and liability insurance in the host country. Please inform yourself accordingly, for example here.

• You will receive the first grant installment once you have received the pre-recognition notice (German: Feststellungsbescheid) and the Online Learning Agreement (OLA).

• An extension is possible. The corresponding application must be send to the International Office by email at least four weeks before the end of the original contract period.

• The extension must follow the original period immediately and last at least 15 days. The request will be reviewed and may be granted if sufficient funds are available.

• The Confirmation of Stay must be signed by the host university during the last week of your stay. This is necessary for the application of the second installment.

Step 1: EUSurvey

• After your stay abroad, you will receive the link to the survey via your WU email address. You must then complete it before applying for the second installment of the Erasmus+ grant.

Step 2: IO exchange report

• Before applying for the second installment of the Erasmus+ grant (!), upload your exchange report to the Online Services for Students. Templates of the exchange reports are available for bachelor's students and master's students.

Step 3: Recognition

• Within two months after your stay abroad, recognize your courses with Study Regulations & Credit Transfer. Credits taken abroad are not automatically transferred to your WU degree. You can apply for credit transfer via an online form on this website.

• If you were abroad in the winter semester, you must obtain recognition by May 31 at the latest. If you were abroad in the summer semester, you must obtain recognition by October 31 at the latest. If your courses are not recognized or if the minimum requirement is not met (3 ECTS credits per month spent abroad), your Erasmus+ grant may be reclaimed!

• You can request payment of the remaining installment of the grant here.

• Before requesting the payout, make sure that ...

  • the IO exchange report has been uploaded in the Online Services for Students.

  • the EUSurvey has been completed.

  • the Confirmation of Stay has been received by the IO.

  • the recognition notice (German: Anerkennungsbescheid) has been issued.