Your semester at WU from start to finish
- Congratulations, you have been nominated! What is next?
- Things to do before your arrival
- Arriving in Vienna
- Your first weeks at WU
- Your successful semester at WU
- Things to do before you leave
Congratulations, you have been nominated! What is next?
Your home university has to nominate you for an exchange semester at WU. After you’ve been nominated, you will receive your nomination letter from your home university, as well as a welcome email from your coordinator at WU to inform you about the next steps. For an exchange in the winter semester, you should receive the welcome email in the first week of May; for the summer semester, it will be sent in the first week of November.
You do not have to take any action yourself before you receive the welcome email.
The welcome email includes the comprehensive WU Incoming Handbook, which explains the next steps for you to take in detail. More precisely, you need to do the following:
complete the online pre-enrollment,
sign up for optional acitivities at the start of the semester and
book your accommodation.
WU does not have on-campus accommodation but there are many accommodation providers in close range. Check out our accommodations section for more information on housing options we recommend.
Inclusion and accessibility
We gladly welcome students with physical, mental, and health-related conditions. WU Vienna offers a barrier-free campus experience and provides services, such as BeAble, Student Counselling, and an Ombuds Office for Students. In Vienna, certain student residence halls also offer wheelchair-accessible and barrier-free facilities. If these housing options are of interest for you, please click here for more information. In case you require assistance or other support services, you should contact the international office of your home university, which will then in turn inform your coordinator at WU. We are happy to assist and organize needed services if necessary!
Things to do before your arrival
Below, you find a short overview of the administrative steps necessary to ensure a smooth start at WU. Note, that the WU Incoming Handbook will provide you with further information about these steps.
You will receive information on when and how to sign up for classes by email. For an exchange in the winter semester, you should receive the course email in the end of June; for the summer semester, it will be sent in the end of December. You can head over to our academics section to read all about the course offers, requirements, how and when to sign up for classes.
Documents (Learning Agreement, Confirmation of Arrival)
For Erasmus+ students: starting from the winter semester 2022/23, you have to use the Online Learning Agreement. Register and complete the learning agreement fields. Usually the WU contact person is pre-filled. If not, please enter the name and the corresponding contact information of your coordinator at WU. The coordinator at your home university as well as your coordinator at WU receives an automatic notification via email to check and sign the OLA. Once all three parties have signed the OLA, you receive an automatic email notification that the document is ready. You can check the status of the process on the OLA website at any moment. If necessary, contact your home university to receive more information about the process.
The best moment to send us your Online Learning Agreement is right after you have registered for WU courses – unless your home university requires you to do otherwise.
For all other students: If you need any signatures or documents, please get in touch with your coordinators. The best moment to send us your Learning Agreement is right after you have registered for WU courses – unless your home university requires you to do otherwise.
Confirmation of Arrival
The Confirmation of Arrival will be automatically generated after the welcome days. You can then download it from OSS. We do not sign forms from your home universities.
Please note the following things:
The confirmation will be signed for the exact period of your studies at WU.
Date of arrival: We confirm either the first or second welcome day as your date of arrival, depending on your participation. We check your attendance.
End date: The last day you need to be physically present at WU (i.e., the last course or exam day at WU). This does not include seminar papers to be handed in online. In some cases, we may have to ask for a return flight, train or bus ticket.
Erasmus+ scholarship minimum requirement: You need to make sure that you are registered for courses at WU over a period of at least 2 months. For questions concerning the requirements, please contact your home university coordinator.
WU email address
In order to be able to study successfully at WU, you will need to activate your WU email address. You can find your login data on your nomination letter (student ID number + password) and you can activate your WU email address after July 1 for the winter semester, and after January 1 for the summer semester. Please note that your login information for all other WU services (such as WU Wifi, etc.) will only be activated a few weeks before the beginning of the semester.
Please check your WU email inbox on a regular basis or have your emails forwarded to your personal account. As all important information concerning your courses and other matters will be sent only to your WU email address as soon as you have access to it.
As soon as you have a WU email address, you are automatically subscribed to WU’s four mailing lists for students. To unsubscribe from the optional lists, click on the ‘unsubscribe’ link at the bottom of one of the emails.
Visa, residence permit and entry formalities
If you need a visa or residence permit, make sure to allow plenty of time for processing when you apply. Please read our page on visa and entry regulations to find out whether you need a visa or not.
Find out whether you need health insurance
For more information on your options and our recommendations, visit our health care and emergencies section.
Green travel to WU
Climate change and the linked grand challenges underline the necessity for sustainable mobility. As a responsible university, we want to provide you with information on how to make sustainable and environmental-friendly choices when travelling to Vienna. For more details, please click the link below.
Arriving in Vienna
How to do Vienna | VIENNA/NOW
Getting to the city from VIE airport
Vienna International Airport (VIE) is approximately 16 km east of Vienna in Schwechat. From the airport, the quickest and easiest way to get to the center of Vienna is by public transport or by taxi. If you have signed up for the Buddy Program, you can arrange for your buddy to pick you up from the airport.
CAT (City Airport Train) - €19
Airport Taxi - €38 (to book in advance)
Taxi - around €45
Getting to the city from Vienna main station
Vienna main station is located in the south of the city and is well connected through the subway, tram and bus. For example from the main station to Stephansplatz, it only takes 6 minutes with the red U1 subway line. If you have signed up for the Buddy Program, you can arrange for your buddy to pick you up from the main station.
Getting around Vienna and student ticket
Vienna has an outstanding public transportation network. Buses, trains, streetcars, and subway lines will take you almost anywhere in the city in no time at all. Therefore, we strongly recommend purchasing a student semester ticket.
The student semester ticket is valid for a whole academic semester and, with Vienna registered as your primary residence, it costs €75 for students under age 26. For students under age 26 who do not have Vienna registered as their primary residence, the semester ticket costs €150. Unfortunately, semester tickets are not available to students over the age of 26.
To buy a semester ticket at the reduced price, you need to bring the following documents when purchasing the ticket: valid WU student ID card, and enrollment confirmation from WU (see a sample here), confirmation of residence registration. If you want to purchase your semester ticket before the Welcome Days and your final enrollment at WU, you can only buy your student ticket at the subway station Praterstern. At this station they will accept your WU’s Letter of Acceptance as a substitute for your enrollment confirmation.
Your first weeks at WU
Finding your way around Campus WU
How to get to Campus WU
This map shows the location of our campus in Vienna. The university is located in Vienna’s second district at Welthandelsplatz 1, 1020 Vienna in between the subway station Messe-Prater and Krieau of the purple subway line U2. It is right next to Vienna’s well-known “Prater” park, which is easy to reach using the city’s excellent public transport system.
Aside from our three different library branches (see below) and study spaces in all our buildings, you also have a number of opportunities to grab a bite to eat between classes:
Welcome days, enrollment and campus tour
Prior to the start of your semester, you are invited to attend the mandatory welcome days, which give you a first glimpse of life at WU and in Vienna. After enrollment on campus on campus you are a official WU student, which is necessary for a successful semester at WU. The campus tour helps you to get to know Campus WU and your fellow classmates.
Registration with the local authorities
Residence registration for all incoming students
Within three days after arrival in Vienna, students must register with one of the registration offices (Meldeamt), which are located in the municipal district offices (Magistratische Bezirksamt). Please find your closest registration office online.
To register, students need their passport and a registration form (Meldezettel), which can be downloaded from the internet, signed by their landlord. If you stay in one of the student residence halls, you will receive the signed form at the reception desk of your dorm or housing office. Click here to see how to correctly complete the form.
Do not forget to deregister with the Austrian authorities (Magistratisches Bezirksamt) before you leave Vienna. This has to be done in person not more than three days before your departure. In case you are staying in one of OeAD's student residence halls, it is necessary to give proof of your deregistration to OeAD in order to receive the refund of your deposit.
Due to the present COVID-19 situation, you need to arrange an appointment if you want to register your residence. We advise you to do so in advance from your home country in order to avoid delays in your registration. You can find more information on how to do so on this website (only available in German). Please make sure to have your documents ready and wear a facemask when entering the office.
Registration with MA35 - only for EU/EEA or Swiss nationals
EU/EEA and Swiss nationals require a confirmation of registration (Anmeldebescheinigung) if they reside in Austria for more than 3 months. In Vienna, these applications must be submitted to Municipal Department 35 (MA35). This registration is required in addition to the residence registration (Meldezettel) and may be subject to fines in case of non-compliance. For more information and a list of documents needed, please read the information provided by MA35.
You may deregister with the MA35 when you leave Austria, but it is not mandatory. Please note, however, that you absolutely have to deregister your primary residence at the registration offices (see above) when you move back home.
Due to COVID-19:
Regarding the confirmation of registration, a personal visit to the Municipal Department 35 (MA35) is currently only possible by appointment. You can find further information and make an appointment online using this link (website only available in German).
If you live in the districts 3, 4, 5, 6, 7, 8, 10, 11, 12, 13, 14 or 23, please visit Municipal Department 35 (MA35) Division 5.0 EEA in Arndtstraße 67, 1120 Vienna, 1st floor.
If you live in the districts 1, 2, 9, 15, 16, 17, 18, 19, 20, 21 or 22, please visit Municipal Department 35 (MA35) Division 5.1 EEA in Karmelitergasse 9, 1020 Vienna, 1st floor.
What to do in case you lose your passport (and your visa)?
If you lose your passport including a visa D, Austrian authorities will not provide a temporary replacement. Your exchange stay in Austria remains legal; however, you cannot travel to other countries in the Schengen area. If you are allowed to travel to another European country visa-free, you should try to apply for a visa C in an embassy of that very country. After your visa C has been issued successfully, you can use it to travel within the Schengen area.
To avoid troubles associated with the loss of visa, residence permit, and/or passport, we recommend to copy or scan all relevant documents. Please save them digitally on your phone or laptop, so that the files are accessible anytime.
Copy or scan of all submitted documents
Copy or scan of your passport, visa and/or residence permit
Copy or scan of train, bus or plane tickets to proof your date of entry and departure (relevant for students who make use of a visa-free stay of 90 days or less).
Get connected: international exchange walks
The International Office is organizing international exchange walks to help incoming exchange students get connected with degree-seeking students. The international exchange walk facilitates intercultural friendships while helping integrate incoming exchange students.
For further information please refer to the International Office Instagram account instagram.com/wuinternationaloffice/
Open a student bank account
Once you have completed the enrollment process and have registered your residence in Vienna, you will be able to open an Austrian bank account. Student bank accounts, also available for exchange students, can be opened at almost any bank and are generally free of charge. Usually, you need the following documents to open a student bank account:
WU student ID card
Confirmation of residence registration ("Meldezettel")
Separate passport photo
The process and required documents may vary depending on which bank you choose.
Your successful semester at WU
Once you are officially a student of WU and settled in your new environment, nothing stands in the way of a succesful exchange semester. The items below provide you with useful information and inspiration for your stay in Vienna.
If you want to double check how to successfully complete your courses at WU, please refer to the academics website.
For information concerning COVID-19, please see our FAQ section for incoming students summer semester 2022. Further, we recommend our News and Updates: COVID-19 webpage which is updated on a weekly basis. If you have any questions, you are welcome to contact us!
You can find three libraries at Campus WU: the Central Library, the Library of Law and the OeNB Library for Social Sciences. The Central Library is open from Monday to Friday 8:00am to 10:00pm, and Saturdays from 8:00am to 8:00pm. The Library of Law and the OeNB Library for Social Sciences are open Monday to Friday from 9:00am to 6:00pm.
Below you can find a collection of libraries that are open on the weekends.
Austrian National Library (Library at the Heldenplatz)
Location: Josefsplatz 1, 1010 Vienna, entrance at Heldenplatz
Visitors need to purchase a ticket (day ticket €3; annual ticket €30) to use the reading area
More information is available at onb.ac.at/en
MAK Reading Room
Location: Stubenring 5, 1010 Vienna
Visits are free of charge
More information is available at mak.at/readingroom
University Library of the Medical University Vienna
Location: Vienna General Hospital (AKH), Währinger Gürtel 18-20, 1090 Vienna
Visits are free of charge
More information is available at ub.meduniwien.ac.at/en
Library at “Architekturzentrum Wien”
Location: az W, at the MQ, Museumsplatz 1, 1070 Vienna
Visits are free of charge
More information is available at azw.at/en/articles/visit/library
Go Global - WU's exchange fair
Each October, the International Office organizes an exchange fair so WU students can find out more about our partner universities and talk to incoming exchange students and former outgoing students. As incoming students, you have valuable knowledge about your home university and we would love you to represent your home university at our fair. See below for information on when and how to sign up.
Performances at State Opera
To attend a performance at the Vienna State Opera is on your bucket list of things to do during your exchange? Great, because tickets are as affordable as never before for WU students under the age of 27. You only have to register once with your ID and then you can start.
You can find all information at u27.at
If you want to complete an internship during the holidays before or after your exchange stay, please make sure to research the labor market regulations that apply to you carefully. We have compiled some information on this for you on our internships page. Please note that the International Office is not in charge of internships and that WU does not organize the interships. Available internships will be published at the website of the WU ZBP Career Center. Please contact the WU ZBP Career Center for all inquiries and questions.
Things to do before you leave
Before you leave Vienna, there are a couple of things you need to take care of to ensure a smooth departure. Your coordinator will send you an according email at the end of the semester.
Documents (Confirmation of Stay)
For Erasmus+ students: Make sure that you have all signatures you need on your Learning Agreement. The Confirmation of Stay will be automatically generated after the last day of your classes. You can then download it on OSS.
For all other students: If your home university requires you to have certain documents signed, you need to make sure to contact to WU's International Office in due time.
For exchange students in the summer semester 2022: You can download your automatically generated Confirmation of Stay from OSS only in June, 2022. If you urgently need your Confirmation of Stay earlier, please contact your coordinator.
Deregister your residence in Vienna
Deregister with the authorities (Magistratisches Bezirksamt - "Meldezettel"). This has to be done in person and within three days before your departure.
Please note: You have to deregister your residence in Vienna with the registration offices (‘Magistratisches Bezirksamt’), but you do not have to deregister with Municipal Department 35 (MA35).
Currently, it is possible to deregister your residence via email. If there is an update, we will let you know about the process on this webpage and in our FAQ section.
Insurance and banking
If applicable to you: Give written notice that you wish to terminate your Austrian health insurance agreement and/or close your bank account.
Transcript of records
Your transcript of records including all grades and ECTS credits will be available approximately two months after your last course unit. You can download your transcript of records yourself at short.wu.ac.at/transcript . However, some partner universities do not accept transcripts downloaded from students. If your home university does not accept a downloaded transcript, your WU transcript will be sent automaticcaly to your home university.