Data Protection Statement
WU (Vienna University of Economics and Business) is committed to protecting your personal data. Your personal data are kept confidential and processed in accordance with the provisions of the applicable data protection laws. Pursuant to Article 13 of the GDPR, we hereby inform you about the processing of personal data in connection with your registration for and participation in offers and services of the Personnel Development and Planning Office.
You can contact us at:
WU (Vienna University of Economics and Business)
Personnel Development and Planning Office (PEP)
|Data Protection Officer:|
WU (Vienna University of Economics and Business)
c/o Data Protection Officer
Welthandelsplatz 1, AD building
WHAT TYPES OF PERSONAL DATA ARE PROCESSED?
We process the personal data you provided when signing up for offers and services of the Personnel Development and Planning Office (workshop, event or program).
The following categories can be collected and processed: last name, first name, title, gender, WU phone extension, WU cell phone number, private cell phone number, email address, organizational unit, supervisor, payment of deductible, billing address, native language, preferred working language
ARE YOU OBLIGATED TO PROVIDE YOUR PERSONAL DATA?
The data are processed based on a legitimate interest of WU, namely providing in-house information about the personnel development and in-house training services provided by the Personnel Development and Planning Office and carrying out the organizational steps and the communications necessary to implement these services (WU in-house training program, career program for women in research, career development for tenure-track and non-tenure track post-doc researchers, WU Pre-Doc Placement Program, WU Onboarding Program).
The data that are requested and collected are partly required for the sign-up process on the learning platform "KM LMS" (formerly "2know2.com"), the administration of continuing education activities and events, and the administration of event evaluation activities. Given the large numbers of workshop and event sign-ups to be managed, we would not be able to carry out the organizational steps and the communications necessary for the above-mentioned personnel development and continuing education activities without access to the required data.
FOR WHICH PURPOSES DO WE PROCESS YOUR DATA?
Sign-up on the booking platform with WU username and password
Management and administration of continuing education activities and events:
Attendance management with above mentioned categories
Compiling lists of participants
Sending lists of participants to trainers, instructors and coaches (first and last name, title, organizational unit, email address)
Sending emails, some of them generated automatically, with information about the sign-up process, participation in the workshop or event and follow-up reporting (confirmation of registration, notification of rejection of registration or a spot on the waiting list, dropping registrations, information on no-show rules, reminders, materials and information on the workshop or event provided by trainers, instructors or coaches, cancellation notifications, etc.)
Preparing participation statistics based on the following categories of data: participation data – workshop or event sign-ups and sign-up cancellations, no-shows
Course evaluation management
Sending emails, some of them generated automatically, for course evaluation (invitations to participate in course evaluation and reminder emails)
Carrying out course evaluation and storing evaluation data
WHAT IS THE LEGAL BASIS FOR PROCESSING YOUR DATA?
Art. 6 (1) item a of the GDPR – consent
If you consented to the processing of your personal data when signing up for the event, we will only process your data for the purposes and within the scope specified in the declaration of consent.
You can withdraw your consent to any future data processing at any time. Once you withdraw your consent, we will no longer process your data for the purposes indicated above.
In all other cases, the following regulations provide the legal basis for the processing of your data:
Art. 6 (1) item b of the GDPR – performance of a contract or taking steps prior to entering into a contract
Art. 6 (1) item e of the GDPR – performance of a task carried out in the public interest (public relations work pursuant to § 3  of the Universities Act 2002 [Universitätsgesetz, UG])
Art. 6 (1) item f of the GDPR – legitimate interests pursued by WU (information about future events and documentation of WU’s activities and developments at WU)
WHO HAS ACCESS TO YOUR DATA?
As a general rule, we do not transmit your data to any third parties. In order to meet the purposes specified above, however, it is necessary for us to transmit on the data to service providers commissioned by WU. We select our service providers carefully and partially conclude data processing agreements that obligate them to process your data in accordance with the applicable legislation.
This includes the following recipients:
Trainers, instructors and coaches for the purpose of preparing and conducting their workshops
WU uses the services of the following processor: Knowledge Markets Consulting GmbH, Siebensterngasse 31/12, 1070 Vienna (learning platform "KM LMS" - formerly "2know2.com")
HOW LONG DO WE STORE YOUR DATA?
We process your data only as long as it is necessary for the purposes of registration, implementation and documentation of the offers and services as well as for the purposes of processing and information. Beyond that, we retain your data only as long as required by any applicable statutory data retention periods and until any potential legal disputes are settled where the data may be required as evidence.
WHAT ARE YOUR RIGHTS AS A DATA SUBJECT?
As a data subject affected by these data processing activities, you have the following rights vis-a-vis the controller:
Right to information and access to the data
Right to correction of data
Right to deletion of the data
Right to restrict the data processing
Right to data portability
Right to object to the data processing
If you believe that the processing of your data is in violation of the applicable data protection regulations or infringes upon your data protection rights in any other way, you can lodge a complaint with the appropriate supervisory authority. In Austria, the appropriate supervisory authority is the Austrian Data Protection Authority (Datenschutzbehörde).