Joint Study Grants
If you have been nominated for an exchange semester in one of the following regions or countries you are eligible to apply for a Joint Study grant: overseas, Russia, Montenegro and the Ukraine. All important information regarding Joint Study grants can be found on this page.
- Financial information
- Academic achievement
- Federal scholarships
- How to apply
- Steps after the mandatory Grant & Recognition Session
All WU students enrolled in a regular degree program who have been nominated to spend a period of at least 3 full months and no more than 12 months at a partner university overseas or in Russia, Montenegro and the Ukraine are eligible to apply for a Joint Study grant.
Students can apply for Joint Study grants once per degree level (bachelor and master levels).
International students can apply for a mobility grant for a stay in their home country, but these applications have the lowest priority in the selection process.
Joint Study mobility grants are not full grants. They are intended to cover part of the additional living expenses students incur during a stay abroad. They are also dependent on the budget available. This means that the grant amounts may vary depending on the funds available. Please note that students have no legal entitlement to a Joint Study mobility grant. For information on the current grant amounts, pleaseclick here.
WU pays out Joint Study grants in two installments. The first installment (the total amount minus € 400) is paid out at the beginning of the stay abroad. The second installment is paid out after completion of the stay abroad if the required documentation is submitted in time.
It is not possible for students to receive a Joint Study mobility grant and other types of grants or scholarships or federal financial aid for a stay abroad (Beihilfe für ein Auslandsstudium) at the same time.
Proof of minimum academic achievement is required for students who receive a Joint Study grant. The stay abroad should not hinder the student’s academic progress (“no loss of progress” principle). According to this principle, students should complete courses worth 30 ECTS credits in each semester or, for stays overseas, fulfil the requirements of their host university. As proof of academic achievement, students are required to have credit earned abroad transferred to their WU program.
Apart from these regulations, there is also a minimum requirement students must meet to keep their mobility grant. Students who fail to meet the minimum requirements will have to repay their mobility grant. Students must complete at least 15 ECTS credits during stays of up to five months (30 ECTS credits for stays of more than five months) or to complete substantial work on a master thesis, as confirmed by their thesis supervisor. Joint Study grants are not awarded for work on bachelor theses.
Students who receive a federal scholarship (Studienbeihilfe) can continue to collect this financial aid during their Joint Study exchange stay abroad if they have full admission to courses and exams in Austria. These students have to apply for additional federal financial aid for a stay abroad (Beihilfe für ein Auslandsstudium, BAS) with the appropriate Financial Aid Office (Austrian Study Grant Authority). Federal financial aid for a stay abroad (BAS) is paid out in addition to the federal scholarship.
Scholarship students have to submit two parallel applications: one for a Joint Study grant and one for federal financial aid for a stay abroad (BAS), to be submitted to the Austrian Study Grant Authority.
If the amount of federal financial aid for a stay abroad granted to a student is lower than the amount of the applicable Joint Study mobility grant, the student is eligible for a WU “top-up” grant to make up the difference.
To view further information and forms (see Downloads section) provided by the Austrian Study Grant Authority, click here (page in German). The SB-AS1 and SB-AS2 forms have to be confirmed by the WU Study Regulations & Credit Transfer office.
How to apply
WU students nominated for an exchange stay at an overseas partner university will receive an invitation to the mandatory Grant & Recognition Session by email to their WU email account. Attendance of the Grant & Recognition Session is mandatory and will be checked. Click here to view the Grant & Recognition Session dates in the current semester. Attendance of the Grant & Recognition Session is also mandatory for students who receive a federal scholarship. At the Grant & Recognition Session, you will get all the information you need for a successful application.
Steps after the mandatory Grant & Recognition Session
Before your exchange
Applicants are informed of the results of the selection process by mail. The student keeps the Scholarship Approval Notice for his or her records, but must sign and return the original Notice of Acceptance to the International Office before the indicated deadline.
Proof of academic achievement: Students are required to have ECTS credits earned abroad transferred to their WU program. Eligibility of the courses for transfer must be approved in advance. Apply for pre-recognition of courses to be taken abroad online on the Study Regulations & Credit Transfer page. When selecting courses you need to make sure to complete a full workload, that means courses worth 30 ECTS credits at a European university or, for overseas exchange periods, the full workload required by the respective partner university.
Students who receive a federal scholarship (if applicable) have to submit two parallel applications: one for a Joint Study grant and one for federal financial aid for a stay abroad (Beihilfe für ein Auslandsstudium, BAS), to be submitted to the Austrian Study Grant Authority. Federal financial aid for a stay abroad is paid in addition to regular federal scholarships. For further information and the necessary forms, please click here. Form no. SB-AS1 has to be confirmed by the Study Regulations & Credit Transfer office (instructions for filling out form SB-AS1, in German). If a student’s application for state aid is approved, the Austrian Study Grant Authority will pay out the grant. If the student’s application for federal aid is rejected, then the Joint Study Grant applies. If the amount of federal financial aid for a stay abroad granted to a student is lower than the amount of the applicable Joint Study mobility grant, the student is eligible for a WU “top-up” grant to make up the difference.
Bachelor students in the International Business Administration (IBW) major (if applicable) have to complete 24 ECTS credits (business or economics related; no free electives).
During your stay
Keep the minimum workload requirement in mind (see above)
After your return
The certificate issued by the partner university has to be authenticated by the IO coordinators and can then be picked up in the Front Office.
To have the credits earned abroad transferred to your WU program as well as the IBW international experience approved (if applicable), a copy of the authenticated certificate, the completed F35 form and the supplementary forms must besubmitted to the Study Regulations & Credit Transfer office within three months ofexpiration of the contract period.
Within three months of the official expiration of the exchange semester, a copy of the recognition notice must be submitted to the IO Front Office (or to the grant office via email) and the Exchange Report must be uploaded to the Online Services for Students. Attention: Students who fail to provide proof of academic achievement or fail to meet the required deadlines have to repay the entire grant!
Students who receive a federal scholarship: The SB-AS2 form has to be confirmed bythe Regulations & Credit Transfer office.