- Planning your stay abroad
- Partner universities & exchange places
- Application requirements
- Nomination and registration
- Cancelling an exchange semester
- Preparing for your stay abroad
- During your stay abroad – formalities at the partner university
- After your stay abroad
Planning your stay abroad
How do I choose the ideal partner university for me?
The following considerations may be helpful for answering this question:
Which language do I feel comfortable speaking?
Which language would I like to improve?
Which countries am I particularly interested in?
Which countries do I want to get to know? Do I have any special connections to certain countries? Are there any WU partner universities in these countries?
Which university matches my interests and qualifications?
Just like students, universities also have very different profiles and specialize in certain fields. Size, location, and structure of the campus also play an important role for many students.
Please don’t forget to consider financial aspects when choosing your partner universities, e.g. travel expenses and costs of living. Please also note that some partner universities require an additional, possibly expensive, health insurance. The exchange reports by former exchange students, as explained below, provide a good source of information on these issues.
Partner universities & exchange places
On the bachelor’s level, WU offers an international network comprising about 180 partner universities worldwide. The following information may help you choose the right university for your needs:
Info sheets – see our interactive partner universities map
Brochures and flyers in the IO Front Office
Websites of the partner universities
Exchange reports by former exchange students
Go Global Exchange Fair
Below you can find lists with the currently available exchange places and application quotas from previous semesters. These quota lists provide information on which and how many exchange places will be available for the next application period and how many students applied for these places in previous semesters. Please note that the numbers of available places may change from semester to semester.
As soon as you have completed courses worth a total of 38 ECTS credits (excl. elective courses), you can apply for an exchange semester at one of our partner universities. You can always check online to see if you fulfill the application requirements.
If you have already completed an exchange semester or have already been nominated for an exchange semester during your bachelor’s degree program, you cannot apply for another exchange semester. However, you can still apply for an International Summer University program in that case.
Most partner universities have additional requirements you need to fulfill (TOEFL, IELTS, EBC 1, EBC 2). Information on these requirements is provided on the info sheets for the individual partner universities, which you can find on our interactive map of WU partner universities. It is not necessary that you fulfill the additional criteria required by the partner universities within the IO application period. It is sufficient if you meet these requirements within 4 weeks after the announcement of your nomination.
You can apply for an exchange semester during the official application periods. Please note that applications must be submitted a year in advance. This means, for example, that if you apply during a winter semester application period and are then nominated for a stay abroad, you will start your exchange semester in the following winter semester.
Three application periods are available per semester. One of these three application periods is for overseas partner universities, and one for partner universities in Europe. During the third period (additional application period), students can reapply for overseas and European exchange places that have not been awarded to any applicant yet.
The entire application process takes place online. Students may apply for places at up to 3 universities, according to their personal preferences.
Students of the IBW/Chinesisch (International Business Administration and Chinese) program and all other individual study programs: Please ask your IO Regional Coordinator to unlock the online application form for you.
The application documents will be forwarded to your academic advisor after expiration of the application period. Academic advisors are WU faculty members who support the cooperation between WU and a specific partner university. They select students based on their written applications and invite shortlisted candidates to interviews. Please note that interview invitations are sent out directly by the academic advisors. The academic advisors are also asked to inform students who are not invited to an interview about their exclusion from the application process in a timely manner. Students will also be notified if no interviews are held at all.
Students are chosen for exchange places based on the following selection criteria:
Academic performance and progress
Language proficiency (especially in the local language and the language of instruction)
Motivation for an exchange semester and the student’s choice of partner university
The possibility of credit transfer towards the applicant’s WU degree program
Additional qualifications (internships, work experience, international experience)
Personal impression during the interview
The academic advisors will rank students according to their qualifications and their partner university preferences and, based on this ranking, will assign the applicants to their preferred partner universities.
Please note: Academic advisors only assess applications for partner universities that fall within their individual area of responsibility. Depending on the number of applications with a preference for a specific university, a selection interview may take place or not.
The IO will send out the notifications about the final selection results via email approximately one month after the application deadline. All applicants will receive an answer, either positive or negative.
If you were not assigned an exchange place during the application period, you can apply again during subsequent application periods.
The online application tool
Application periods end at 12:00 noon on the last day of the application period.
Your application must be submitted by clicking the “Agree and submit application” button before the application deadline.
You can save your application and return to edit it at any time during the application period. Applications can no longer be edited after the application period has expired.
Please make sure that you submit your application in time and check that your submitted documents are complete. Late submissions will not be accepted.
You can apply for a maximum of 3 partner universities (preferences).
During the application process, your personal data will be processed, which is why we would like to kindly ask you to read our disclaimer on data privacy.
During the online application process, the following documents are generated:
Two letters of motivation for each of your preferences
One in German and one in the language of instruction for each of your preferences.
Max. 3200 characters, addressed to the appropriate academic advisor.
If the info sheet indicates more than one language of instruction, you can choose which of the languages you would like to use for your letter of motivation.
A CV will be generated automatically based on the data you entered on your education, workexperience, international experience, and language skills.
Your photo will automatically be added to your CV from the WU database.
Transcript (from the WU database); in addition, your grade point average will be calculated and added to your application. Only the grades from your best 27 ECTS credits will be considered in the calculation. All curriculum-specific modules are taken into account for this calculation (electives are excluded).
Nomination and registration
After completion of the application process, your data will be forwarded to the respective partner university (“nomination”). Subsequently, you will also have to register with the partner university. The partner university or the IO will provide you with further details and the documents required for this process. The process may differ from university to university. The application documents (including additional required documents such as language certificates) and an application form must be completed and submitted to the partner university in time.
Depending on the partner university, you will receive an email or postal mail just before or during the registration process with detailed information regarding visa, housing, orientation programs, and course registration. If you have not been contacted by your partner university six months before the start of your stay abroad, please consult your IO Regional Coordinator.
The relevant application forms frequently include the following questions:
Are you a full-time student? Yes
Program: Business Administration / International Business Administration / Economics and Socio-Economics /Business Law/ Information Systems
Institutional/Exchange Coordinator: IO Regional Coordinator
Departmental Coordinator: academic advisor
Major: courses of study that match your specialization, i.e. Marketing, Finance, Management, etc.
Semesterdaten: Please note that WU’s “summer semester” is often called something else in other countries, e.g. “spring term” or just “second semester”. Likewise, the “winter semester” is often called the “fall term” or “first semester”.
Frequently requested documents
Transcript: Partner universities often request an English version of your WU transcript. You can print your WU transcript at one of the self-service terminals in front of the Study Service Center (Library and Learning Center building (LC), level 2), or view and print it online using WU’s web services.
Bank confirmation/financial statement: All US partner schools and some other overseas partners require proof of sufficient financial means to fund your exchange semester. The required amount varies depending on the university. Click here for a template for a financial statement/bank letter.
Medical report and vaccination pass: Many overseas universities require an English health certificate, issued by your physician. Click here for a template for a medical report.
Language certificate: Some partner universities require a language test such as TOEFL or IELTS or an EBC certificate. To find out which universities require such tests and how many points are needed, please see the info sheets on our website or ask your IO Regional Coordinator.
OeAD International Testing Services: testing.oead.at
British Council: www.ielts.org
Cancelling an exchange semester
Once you have been nominated for an exchange semester, cancellation is possible only in exceptional cases (illness, pregnancy, important family commitments, or unavoidable, unforeseen serious events). Appropriate proof will be required. Please contact your Regional Coordinator at the IO immediately in such cases. If a student cancels his or her exchange without good cause, he or she is excluded from further participation in WU exchange programs in his or her current study cycle.
Preparing for your stay abroad
Course selection at the partner university
When selecting your courses, please note that the credits will have to be transferred towards your WU program after your return to Vienna. Exchange students are expected to take a full workload at the host university. In Europe, the full workload equals courses worth 30 ECTS credits; overseas, students have to complete the appropriate workload requirement of the partner university.
Pre-recognition notice and Learning Agreement
You must fill out the online application for pre-recognition (Online-Antrag Feststellungsbescheid/Vorausbescheid) before you go abroad to clarify which courses taken at the partner university can be recognized for credit transfer after you return to WU. Detailed information regarding the pre-recognition process and the Learning Agreement, which also has to be requested online, can be found here.
International Business Administration
Students with a major in International Business Administration (IBW) must complete courses related to business/economics worth 24 ECTS credits during their stay abroad. Please note that credit transfer towards your WU degree program is not necessary for fulfilling the international experience requirement of your International Business Administration major. To fulfill the requirement, you only need to complete the required amount of courses abroad. Further information is provided during the Grants and Credit Transfer Session and on our web page on the IBW international experience requirement.
WU students receive financial support for international mobility. At our mandatory Grants and Credit Transfer Session in the semester prior to your exchange, you will be provided with all the information and documents you need before you start your semester abroad. If you are looking for more detailed information before the session, please click here.
All nominated students are required to complete a mandatory intercultural skills training seminar PRIOR to their exchange stay. This seminar is intended to provide students with the necessary cultural preparation for the exchange semester.
It is very important that you pay your Students’ Union (ÖH) dues during your exchange semester, otherwise you will be disenrolled from your academic program. As long as your dues have been paid, you remain enrolled as a student at WU and can register for courses and exams, if they do not conflict with your exchange period.
Participation in an official WU mobility program with a duration of over 8 weeks and which extends into the teaching period of at least one semester results in a waiver of tuition fees for one semester. Tuition fees are also waived at the partner university.
Many partner universities offer special services to help nominated WU students find appropriate accommodation. Information on housing opportunities and services is provided by the partner universities. We also recommend that you read the info sheets and the exchange reports by former WU outgoing students.
The IO cooperates with Housing Anywhere, a platform with housing offers by students for students. Housing Anywhere allows you to search for housing opportunities in your host country. – Please use the following link to sign up: go.housinganywhere.com/38g
At the same time, it also helps you to sublet your room or apartment during a stay abroad. The services offered are free of charge for WU students, and the IO also recommends Housing Anywhere to incoming students.
Travelling to non-EU countries
If you complete your semester abroad in a non-EU country or if you are not an EU citizen, please familiarize yourself with your host country’s entry requirements in due time.
To travel to the US, Russia, Latin America, Australia, and Asia, Austrian students need a student visa. Non-Austrian students may need additional documents.
As soon as you have received the registration forms and the Letter of Acceptance from the partner university (US universities also require the DS-2019 form, and Russian universities an invitation letter), you can apply for a visa at the appropriate consular authority in Vienna. Be sure to contact the consulate in advance to find out what documents will be needed!
USA/Canada: The US consulate charges a so-called SEVIS fee when issuing a visa. In the plane, you will need to fill out the white immigration form. To travel to Canada for a stay of up to six months, students with Austrian citizenship do not need a student visa. However, upon your arrival, you have to present the Letter of Acceptance to the immigration authorities on your own initiative, and you have to state to the authorities that you enter the country as a student and not as a tourist.
Some countries require special travel and/or health insurance. Please inquire about the applicable insurance requirements with the appropriate consulate.
Travelling to EU countries
If you are not an EU citizen, please be sure to inform yourself of any visa or entry requirements made by the host country early enough to make the necessary arrangements.
Additional travel and/or health insurance is recommended. For insurance policies issued in Austria, it’s a good idea to take a description with you of what is covered by your policy (in English). Some universities require students to purchase separate student insurance in the host country.
If you are a citizen of an EU member state, the health insurance provided by your home country is usually sufficient. Don’t forget to take your European insurance card (e-card) with you when you go abroad! If you are not an EU citizen, be sure to arrange for the necessary insurance coverage well in advance.
During your stay abroad – formalities at the partner university
Before your stay abroad, please ask your coordinator at the partner university whether your transcript will be issued automatically or whether you’ll have to specifically request it.
For recipients of an Erasmus+ grant: Please make sure to take the Learning Agreement and the Confirmation of Stay (both documents have to be signed by the partner university) home with you.
After your stay abroad
“Welcome Back” small group advisory meetings
The International Office offers special group meetings to students returning from their semester abroad. These meetings are intended to make your return easier and provide you with information on important things you need to get done once you’re back in Vienna.
Obtaining your Transcript of Records from the partner university
Transcripts of Records are usually sent directly to the International Office, where the coordinators will confirm the authenticity of the documents. You will be informed by email once the document is ready to be picked up at the IO Front Office (usually 1-2 months after the end of the semester). Some partner universities send their Transcripts of Records directly to the students via email or postal mail. In case you receive your transcript directly from your partner university, please forward it to your IO Regional Coordinator by email or bring the unopened envelope to the International Office to have its authenticity confirmed.
Credit transfer and confirmation of your IBW International Experience
Please note that the (ECTS) credits you have received for the courses you attended abroad will not automatically be transferred to WU. You have to submit an application for credit transfer towards your WU program to the Study Regulations & Credit Transfer Office, located in the Study Service Center in the LC building, on level 2. To submit the application, you will also need to bring your transcript, verified by the IO Regional Coordinator. Click here for more information on recognition and credit transfer.
All WU students who have completed an exchange semester organized by the International Office are required to write a report on their experiences, including an evaluation of the courses taken. The reports are reviewed by the International Office and, if complete, made available online. Please fill out the report template and upload it here.
After your return to Vienna, you have to complete several formalities related to your grant. Please click this link for further information on grants.
Participate in the Go Global Exchange Fair
Share your experiences from your stay abroad with prospective outgoing students at our annual Go Global Exchange Fair and represent your host university!