Your semester at WU from start to finish
- Congratulations, you have been nominated! What is next?
- Things to do before your arrival
- Arriving and getting settled in Vienna
- Your first weeks at WU
- Your successful semester at WU
- Recommended cultural activities
- Vienna State Opera
- Things to do before you leave
Congratulations, you have been nominated! What is next?
Your home university has to nominate you for an exchange semester at WU. After you’ve been nominated, you will receive your nomination letter from your home university, as well as a welcome email from the Incoming Team at WU to inform you about the next steps. For an exchange in the winter semester, you should receive the welcome email in the first week of May; for the summer semester, it will be sent in the first week of November.
You do not have to take any action yourself before you receive the welcome email.
The welcome email includes the following information:
how to complete the online pre-enrollment,
how to sign up for optional acitivities at the start of the semester and
info on your accommodation.
WU does not have on-campus accommodation but there are many accommodation providers in close range. Check out our accommodations section for more information on housing options we recommend.
Inclusion and accessibility
We gladly welcome students with physical, mental, and health-related conditions. WU Vienna offers a barrier-free campus experience and provides services, such as BeAble, Student Counselling, and an Ombuds Office for Students. In Vienna, certain student residence halls also offer wheelchair-accessible and barrier-free facilities. If these housing options are of interest for you, please click here for more information. In case you require assistance or other support services, you should contact the international office of your home university, which will then in turn inform your coordinator at WU. We are happy to assist and organize needed services if necessary!
Things to do before your arrival
Below, you find a short overview of the administrative steps necessary to ensure a smooth start at WU. Please note that the WU Incoming Handbook will provide you with further information about these steps.
You will receive information on when and how to sign up for classes by email. For an exchange in the winter semester, you should receive the course email at the end of June; for the summer semester, it will be sent at the end of December. You can head over to our academics section to read all about the course offers, requirements, how and when to sign up for classes.
Documents (Learning Agreement, Confirmation of Arrival)
Most students will have to complete a Learning Agreement. We accept your Learning Agreement as an editable PDF.
Erasmus+ students will have to use the Online Learning Agreement. All other students will receive a Learning Agreement form from their home universities. For the contact at your host institution please indicate: Incoming Team, firstname.lastname@example.org, +43-1-31336-4310. The coordinator at your home university as well as your incoming coordinator at WU will check and sign the Learning Agreement. Once all three parties have signed the Learning Agreement, you will receive an email notification that the document is ready. If necessary, contact your home university to receive more information about the process.
The best moment to send us your Online Learning Agreement is after you have registered for all WU courses – in case your home university requires the Learning Agreement earlier on, please let us know and we will sign a provisional Learning Agreement. A signed Learning Agreement is no guarantee for getting into a course.
Confirmation of Arrival
The Confirmation of Arrival will be automatically generated after the WU Incoming Kickoff. You can then download it from OSS. We do not sign forms from your home universities.
Please note the following things:
The confirmation will be signed for the exact period of your studies at WU.
Date of arrival: We confirm either the first or second welcome day as your date of arrival, depending on your participation. We check your attendance.
End date: The last day you need to be physically present at WU (i.e., the last course or exam day at WU). This does not include seminar papers to be handed in online.
Erasmus+ scholarship minimum requirement: You need to make sure that you are registered for courses at WU over a period of at least 2 months. For questions concerning the requirements, please contact your home university coordinator.
WU email address
In order to be able to study successfully at WU, you will need to activate your WU email address. You can find your login data on your nomination letter (student ID number + password) and you can activate your WU email address after July 1 for the winter semester, and after December 23 for the summer semester. Please note that your login information for all other WU services (such as WU Wifi, etc.) will only be activated a few weeks before the beginning of the semester.
Please check your WU email inbox on a regular basis or have your emails forwarded to your personal account. As all important information concerning your courses and other matters will be sent only to your WU email address as soon as you have access to it.
As soon as you have a WU email address, you are automatically subscribed to WU’s four mailing lists for students. To unsubscribe from the optional lists, click on the ‘unsubscribe’ link at the bottom of one of the emails.
Visa, residence permit and entry formalities
If you need a visa or residence permit, make sure to allow plenty of time for processing when you apply. Please read our page on visa and entry regulations to find out whether you need a visa or not.
Find out whether you need health insurance
For more information on your options and our recommendations, visit our health care and emergencies section.
Green travel to WU
Climate change and the linked grand challenges underline the necessity for sustainable mobility. As a responsible university, we want to provide you with information on how to make sustainable and environmental-friendly choices when travelling to Vienna. For more details, please click the link below.
Arriving and getting settled in Vienna
Getting to the city from VIE airport
Vienna International Airport (VIE) is approximately 16 km east of Vienna in Schwechat. From the airport, the quickest and easiest way to get to the center of Vienna is by public transport or by taxi. If you have signed up for the Buddy Program, you can arrange for your buddy to pick you up from the airport.
CAT (City Airport Train) - €19
Airport Taxi - €38 (to book in advance)
Taxi - around €45
Getting to the city from Vienna main station
Vienna main station is located in the south of the city and is well connected through the subway, tram and bus. For example from the main station to Stephansplatz, it only takes 6 minutes with the red U1 subway line. If you have signed up for the Buddy Program, you can arrange for your buddy to pick you up from the main station.
Getting around Vienna and student ticket
Vienna has an outstanding public transportation network, which includes night buses during the week and 24-hour subway service on weekends. It is operated by the Wiener Linien and we recommend you to get the WienMobil App for your smartphone, but you can also check out their website at wienerlinien.at/web/wl-en. Students can purchase a student semester ticket at a reduced price and get unlimited access to the transportation network for an entire semester.
You can buy the ticket in the online ticket shop and print it out yourself or by using the WienMobil app or you can also buy the ticket at one of the many ticket offices. You will need a valid confirmation of enrollment for the respective semester, your valid student ID card and a confirmation of residence registration (Meldezettel). If you want to buy your student ticket before the enrollment on campus, you can take your Letter of Acceptance to Praterstern station and get your student ticket there. Find all information at wienerlinien.at/web/wl-en/tickets-for-students.
Your first weeks at WU
Finding your way around Campus WU
How to get to Campus WU
This map shows the location of our campus in Vienna. The university is located in Vienna’s second district at Welthandelsplatz 1, 1020 Vienna in between the subway station Messe-Prater and Krieau of the purple subway line U2. It is right next to Vienna’s well-known “Prater” park, which is easy to reach using the city’s excellent public transport system.
Aside from our three different library branches (see below) and study spaces in all our buildings, you also have a number of opportunities to grab a bite to eat between classes:
WU Incoming Kickoff
Prior to the start of your semester, you are invited to attend the WU Incoming Kickoff, which gives you a first glimpse of life at WU and in Vienna. There will be two WU Incoming Kickoff events. It is mandatory to attend one of them. We recommend that students enrolled in any pre-semester program(s), attend the first WU Incoming Kickoff and all other students the second WU Incoming Kickoff.
Schedule WU Incoming Kickoff 1
|September 14, 2023||09.30 am - approx. 3:00 pm||Ceremonial Hall 1, ground floor, LC Building|
|September 15, 2023||09.30 am - approx. 3:00 pm||Ceremonial Hall 1, ground floor, LC Building|
If you arrive after September 13, please attend our second event, WU Incoming Kickoff 2 on September 27 and 28.
Schedule WU Incoming Kickoff 2
|September 27, 2023||09.30 am - approx. 2:30 pm||Ceremonial Hall 1, ground floor, LC Building|
|September 28, 2023||09.30 am - approx. 3:30 pm||Ceremonial Hall 1, ground floor, LC Building|
Please be there 5 minutes before the start of the event.
The WU Incoming Kickoff consists of various activities. Below you will get a glimpse about what to expect:
During an interactive quiz you can test your knowledge and see what you remember from reading our WU Incoming Handbook. Hint: the winner might get a prize!
You will learn more about academic life at WU and life in Vienna.
We will host a campus tour, which helps you to get to know Campus WU and your fellow classmates.
You will have the chance to get connected with incoming as well as WU degree seeking students.
Another part of our WU Incoming Kickoff is the enrollment on campus. You will receive your student ID card and after the enrollment you are an official WU student.
A guest speaker will introduce you to Austrian life and culture. Afterwards we will discover the Austrian in you in an interactive workshop.
Of course, we have also scheduled a break in the morning, where you can refresh yourself with drinks and a lunch break around noon.
At WU Vienna, there are several units that can be helpful for you as an incoming exchange student. During our market place, you will have the chance to get in touch with these service units and learn more about their offers.
We thank WU's partner Vöslauer for supporting the WU Incoming Kickoffs!
Get connected: international exchange walks
The International Office is organizing international exchange walks to help incoming exchange students get connected with degree-seeking students. The international exchange walk facilitates intercultural friendships while helping integrate incoming exchange students.
You will receive further information during the WU Incoming Kickoff. In September and February, dates will also be announced via Instagram: instagram.com/wuinternationaloffice/
Residence registration for all incoming students
Within three days after arrival in Vienna, students must register with one of the registration offices (Meldeamt), which are located in the municipal district offices (Magistratische Bezirksamt). Please find your closest registration office online.
To register, students need their passport and a registration form (Meldezettel), which can be downloaded from the internet, signed by their landlord. If you stay in one of the student residence halls, you will receive the signed form at the reception desk of your dorm or housing office. Click here to see how to correctly complete the form.
Do not forget to deregister with the Austrian authorities (Magistratisches Bezirksamt) before you leave Vienna. This has to be done in person not more than three days before your departure. In case you are staying in one of OeAD's student residence halls, it is necessary to give proof of your deregistration to OeAD in order to receive the refund of your deposit.
Open a student bank account
Once you have completed the enrollment process and have registered your residence in Vienna, you will be able to open an Austrian bank account. Student bank accounts, also available for exchange students, can be opened at almost any bank and are generally free of charge. Usually, you need the following documents to open a student bank account:
WU student ID card
Confirmation of residence registration ("Meldezettel")
Separate passport photo
The process and required documents may vary depending on which bank you choose.
Your successful semester at WU
Once you are officially a student of WU and settled in your new environment, nothing stands in the way of a succesful exchange semester. The items below provide you with useful information and inspiration for your stay in Vienna.
If you want to double check how to successfully complete your courses at WU, please refer to the academics website.
You can find three libraries at Campus WU: the Central Library, the Library of Law and the OeNB Library for Social Sciences. The Central Library is open from Monday to Friday 8:00am to 10:00pm, and Saturdays from 8:00am to 8:00pm. The Library of Law and the OeNB Library for Social Sciences are open Monday to Friday from 9:00am to 6:00pm.
Below you can find a collection of libraries that are open on the weekends.
Austrian National Library (Library at the Heldenplatz)
Location: Josefsplatz 1, 1010 Vienna, entrance at Heldenplatz
Visitors need to purchase a ticket (day ticket €3; annual ticket €30) to use the reading area
More information is available at onb.ac.at/en
MAK Reading Room
Location: Stubenring 5, 1010 Vienna
Visits are free of charge
More information is available at mak.at/readingroom
University Library of the Medical University Vienna
Location: Vienna General Hospital (AKH), Währinger Gürtel 18-20, 1090 Vienna
Visits are free of charge
More information is available at ub.meduniwien.ac.at/en
Library at “Architekturzentrum Wien”
Location: az W, at the MQ, Museumsplatz 1, 1070 Vienna
Visits are free of charge
More information is available at azw.at/en/articles/visit/library
Go Global - Your Event to Internationalize Your Studies
Each October, the International Office organizes the Go Global - Your Event to Internationalize Your Studies so WU students can find out more about our partner universities and talk to incoming exchange students and former outgoing students. As incoming students, you have valuable knowledge about your home university and we would love you to represent your home university at our fair. See below for information on when and how to sign up.
Recommended cultural activities
Vienna is a city full of history, culture, and exciting activities to do. Whether you are a local or a tourist, there is always something new to explore in this vibrant city. At WU Vienna, we understand the importance of experiencing all that Vienna has to offer, and we have created a bucket list of must-do activities to help you make the most of your time here. From visiting the iconic Schönbrunn Palace to indulging in Viennese coffee culture at a traditional coffee house, our list has something for everyone. So, come and discover Vienna's charm!
Vienna State Opera
To attend a performance at the Vienna State Opera is on your bucket list of things to do during your exchange? Great, because tickets are as affordable as never before for WU students under the age of 27. You only have to register once with your ID and then you can start.
You can find all information at u27.at
Things to do before you leave
Before you leave Vienna, there are a couple of things you need to take care of to ensure a smooth departure. Your coordinator will send you an according email at the end of the semester.
Documents (Confirmation of Stay)
Make sure that you have all signatures you need on your Learning Agreement. The Confirmation of Stay will be automatically generated after the last day of your classes. You can then download it on OSS. The Incoming Team does not sign any alternative documents from your home university. The Confirmation of Stay is signed for the exact period of studies and is in alignment to Erasmus+ regulations.
For exchange students in the summer semester 2023: You can download your automatically generated Confirmation of Stay from OSS only in June, 2023.
Deregister your residence in Vienna
Deregister with the authorities (Magistratisches Bezirksamt - "Meldezettel"). This has to be done in person and within three days before your departure.
Please note: You have to deregister your residence in Vienna with the registration offices (‘Magistratisches Bezirksamt’), but you do not have to deregister with Municipal Department 35 (MA35).
Currently, it is possible to deregister your residence via email. If there is an update, we will let you know about the process on this webpage and in our FAQ section.
Insurance and banking
If applicable to you: Give written notice that you wish to terminate your Austrian health insurance agreement and/or close your bank account.
Transcript of records
Your transcript of records including all grades and ECTS credits will be available approximately two months after your last course unit. You can download your transcript of records yourself at short.wu.ac.at/transcript . However, some partner universities do not accept transcripts downloaded from students. If your home university does not accept a downloaded transcript, your WU transcript will be sent automatically to your home university.