Course Examinations (LVP) and Examinations Week
Information for Proctors and Tutors
Please click the links below to find all the relevant information for proctors
The relevant legal regulations for holding exams (information materials for proctors, announcement no. 2) must be read to the students before every exam.
Auditorium seating capacitiesHere you can find a list of all auditoriums and their maximum seating capacities for course exams.
|Auditorium||Maximum occupancy||Maximum seating capacity during exams|
Exam server and exam preparationTime frame allowed for creating exams, printing them, and required work on the exam server
Please use this application form (in German) if you need access to the LEARN Exams.
Please note: If you submit a new application form, only the persons listed on this form will be authorized to access the exam server. Any previous authorizations will be revoked immediately. You can find a manual that details all the required steps of the process on the exam server on your MyLEARN > my space > Club der Prüfer.
If you have any further questions regarding the exam server, please contact firstname.lastname@example.org
Here is a short overview of the exam process timeline:
|Creating, selecting, and compiling exam questions||At any time||14 days before the exam|
|Creating the exam papers (in the exam module)||At any time||14 days before the exam|
|Notifying the printer Facultas of the printing job (including the exact exam date and the desired date for picking up the printed papers)||14 days before the exam|
|Transmitting the data to Facultas and specifying the exact number of copies needed||Once the complete exam sign-up data is available||No later than three days before the examr|
|Making an appointment for scanning multiple-choice answer sheets||In the case of large-scale exams, you will be notified automatically||No later than five days before the exam|
|Picking up the exam papers from Facultas||At the appointed time|
|Conducting the exam||According to the exam schedule|
|Taking the completed multiple-choice answer sheets to be scanned||At the appointed time|
|Transferring the sign-up lists to the exam module||Once the complete exam sign-up data is available||Before creating the grade lists|
|Letting students view their completed exam papers (online or during a face-to-face meeting)|
|Transmitting the grade lists to the Examinations Office (BACH)|
Please make sure to familiarize yourself with current regulations on the conduct of examinations. For detailed information, please see the the homepage for Study Regulations.
Institutes can have exam papers copied by Facultas one week before the exam week and during the exam week. The Examinations Office will cover the costs for exam papers copied during this period. For better accounting of copying costs, a special form has to be signed that is available at Facultas..
Accounting for Large-Scale Exams
You can enter your large-scale exams for payroll accounting under the BACH menu item Großprüfungsorganisation (administration of large-scale exams)
You can find more information on accounting for large-scale exams here (pages in German).
The applicable rates and bonuses are specifiedon the Academic Staff Council Homepage.
The examinations statistics for all bachelor’s program exams held as part of large-scale examination weeks, can be found here.
Examinations and Cheating
If you witness cheating attempts during your exam, you can find information on how to proceed in this case and consequences here.
The overall assessment at a LVP is based on the final exam as the only performance. However, it is possible to award bonus points during regularly announced LV units (no break-out dates and the like), e.g. through clicker questions. These performances are voluntary for students and do not constitute formal examination performances and should only be awarded to a very limited extent.
All information on bonus points can be found in the explanations to the examination regulations. The current version (only in german) is available on the homepage of Study regulations.
If students who have registered for an examination fail to appear without appropriate notice, they will be blocked from the examination in question for a period of 10 weeks starting from the date of the missed exam (no-show rule). A no-show will not be counted as a lost examination attempt.
The submission of the no-show form and confirmation of the reason for absence has to be submitted exclusively ONLINE.
Students can find the form to fill out and attach the confirmation here.
"No-show" confirmations can be uploaded until the beginning of the registration period for the following exam week (i.e. until Monday, 2:00 p.m., 2 weeks before the start of the exam week no-show confirmations will be accepted). Confirmations submitted late will not be considered!