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WU Onboarding Program

Re­launch of the WU On­board­ing Pro­gram for new em­ploy­ees 

On­board­ing refers to the start­ing and in­teg­ra­tion phase for new em­ploy­ees in an or­gan­iz­a­tion. Until now, there were two pro­grams aimed spe­cific­ally at re­cently hired em­ploy­ees: The half-day “Wel­come to WU” event and the Trainee Pro­gram (amount­ing to a total of 7 days). Be­cause of the lengthy dur­a­tion of the Trainee Pro­gram, not all new WU em­ploy­ees were able to at­tend (pre­requis­ites were that the em­ployee’s salary be paid from the global budget, that he or she be em­ployed for at least 1.5 years, and an ex­tent of em­ploy­ment of at least 50%).

These restric­tions, in ad­di­tion to the Per­son­nel Devel­op­ment and Plan­ning Of­fice’s re­spons­ib­il­ity to make a sig­ni­fic­ant con­tri­bu­tion to WU’s aus­ter­ity ef­forts (WU’s re­ac­tion to re­duced pub­lic fund­ing and the res­ult­ing long-term budget­ary con­sid­er­a­tions), led us to com­pletely over­haul and re­launch the WU on­board­ing pro­gram. Ef­fect­ive im­me­di­ately, the Trainee Pro­gram, which had proven to be ex­pens­ive and time-­con­sum­ing and did not reach all new em­ploy­ees, is be­ing re­placed by the new, more stream­lined, more flex­ible On­board­ing Pro­gram aimed at all new em­ploy­ees.

Four build­ing blocks to get off to a good start at WU

The first build­ing block, offered in co­oper­a­tion with the Per­son­nel Of­fice, is in­creased sup­port for de­cent­ral­ized

     1. On­board­ing meas­ures in new em­ploy­ees’ in­di­vidual work­places  

In ad­di­tion to this in­creased sup­port, WU’s new On­board­ing Pro­gram con­sists of the fol­low­ing three com­pon­ents, out of which new em­ploy­ees are free to mix and match their choice of any or all of the pro­gram com­pon­ents:

     2. Wel­come2WU (with the Vice-Rector for Hu­man Re­sources)

     3. Strategy Day (with the Rector and the Vive-Rect­ors for Re­search and Aca­demic Pro­grams         & Stu­dent Af­fairs, fol­lowed by a so­cial event)

     4. Work­shops se­lec­ted from the WU in-­house train­ing pro­gram

1. The on­board­ing pro­cess oc­curs for the most part within the new em­ployee’s in­sti­tute or or­gan­iz­a­tional unit. The main aspects of the pro­cess are get­ting to know the new work­ing en­vir­on­ment, su­per­visors, and co-­work­ers, and learn­ing about the job. New em­ploy­ees also need to learn about the or­gan­iz­a­tional cul­ture at WU and in their in­di­vidual unit, to be able to start do­ing their job as ef­fi­ciently as possible. The new em­ployee’s su­per­visor plays a cent­ral role dur­ing this phase; the Per­son­nel Of­fice has a help­ful in­form­a­tion pack­age with guidelines and a check­list to sup­port su­per­visors in this par­tic­u­lar re­spons­ib­il­ity (see: swa.wu.ac.at ) We also plan to con­tinu­ously keep devel­op­ing new sup­port tools for man­age­ment staff and em­ploy­ees. Should you have any needs or ques­tions, please feel free to con­tact your Per­son­nel Of­fice rep­res­ent­at­ive or the Per­son­nel Devel­op­ment and Plan­ning Of­fice at any time. If ne­ces­sary, they can work with you to develop spe­cific, in­di­vidual sup­port.

2. Shortly after start­ing work, the Rector’s Coun­cil sends out an in­vit­a­tion to the new On­board­ing Pro­gram to all new em­ploy­ees. Usu­ally, the very well-re­ceived “Wel­come2WU” event is the start­ing point for all on­board­ing activ­it­ies. At this event, the Vice-Rector for Hu­man Re­sources provides a first in­tro­duc­tion to WU as an em­ployer, and gives a brief over­view of the ser­vices and in-­house train­ing op­por­tun­it­ies avail­able. After a guided ar­chi­tec­tural tour of the cam­pus, par­ti­cipants have the chance to get to know other new col­leagues from other units and in­sti­tutes at an in­formal lunch­eon.

Please use the fol­low­ing link to re­gister for the Wel­come2WU event on May 02, 2017 >>

Please use the fol­low­ing link to re­gister for the Wel­come2WU event on Decem­ber 05, 2017 >>

3. The Strategy Day, fol­lowed by an on-cam­pus so­cial event, is one of the most im­port­ant fea­tures of the On­board­ing Pro­gram. This event gives new em­ploy­ees the op­por­tun­ity to learn about the entire or­gan­iz­a­tion and its goals and strategies dir­ectly from the Rector her­self. In the after­noon, aca­demic staff mem­bers meet with the Vice-Rector for Aca­demic Pro­grams and Stu­dent Af­fairs and rep­res­ent­at­ives of the Vice-Rector for Re­search’s of­fice to talk about the core areas teach­ing and re­search, while mem­bers of the ad­min­is­trat­ive staff at­tend a work­shop on uni­versity man­age­ment to find out more about work­ing con­di­tions, spe­cial or­gan­iz­a­tional aspects, and some of the typ­ical chal­lenges in­volved in work­ing for a uni­versity. The Strategy Day con­cludes with a so­cial event in­clud­ing a cham­pagne re­cep­tion and din­ner, al­low­ing new em­ploy­ees to get to know each other and start build­ing their own pro­fes­sional net­work at WU in a re­laxed set­ting. The next Strategy Day is sched­uled for Septem­ber 12, 2017.

Please use the fol­low­ing link to re­gister for the next WU Strategy Day on Septem­ber 12, 2017. >>
Please also re­gister us­ing this link if you plan to join us for the even­ing event. >>

4. The fourth build­ing block of the WU On­board­ing Pro­gram is ded­ic­ated to learn­ing and im­prov­ing the core skills re­quired for per­form­ing each in­di­vidual’s job. For aca­demic staff, this means teach­ing and re­search skills, for ad­min­is­trat­ive staff the fo­cus is more on com­mu­nic­a­tion and self-­man­age­ment skills. Eng­lish skills are a pri­or­ity for both groups, in line with WU’s in­ter­na­tion­al­iz­a­tion strategy and its goal to be­come a bi­lin­gual uni­versity. To bet­ter be able to pick up each new em­ployee where they stand in terms of pre­vi­ous know­ledge and in­di­vidual skill levels, the WU in-­house train­ing pro­gram is be­ing re­worked to in­clude work­shops aimed at a wide vari­ety of skill levels, from basic to ad­vanced. In the fu­ture we plan to provide new em­ploy­ees with re­com­mend­a­tions for work­shops, based on their field of work and pre­vi­ous ex­per­i­ence. This ad­di­tional ser­vice will be avail­able after the launch of the next in-­house train­ing pro­gram in the 2017 sum­mer semester, and will be com­mu­nic­ated by email and on our web­site.

To­gether with the Rector’s Coun­cil we are look­ing for­ward to wel­com­ing new em­ploy­ees to WU with our new On­board­ing Pro­gram and to help­ing both new em­ploy­ees and their su­per­visors get off to the best possible start.