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Project Administration

The Re­search Ser­vice Center Team sup­ports WU’s re­search­ers in ac­quir­ing third-­party fund­ing for re­search pro­jects and assists PhD can­did­ates and postdoc­toral re­search­ers in find­ing ap­pro­pri­ate sources of fin­an­cial sup­port (e.g. hab­il­it­a­tion grants). On this page, we have put to­gether some use­ful in­form­a­tion about the ad­min­is­trat­ive aspects of re­search pro­ject man­age­ment.

Some­times the fund­ing body re­quires the sig­na­ture of the head of the re­spect­ive re­search in­sti­tu­tion or one of the ap­plic­a­tion doc­u­ments re­quires a com­mit­ment from WU or a de­clar­a­tion that ap­plies to the entire uni­versity (e.g. a fin­an­cial re­li­ab­il­ity or legal ca­pa­city state­ment). If you need a sig­na­ture from the Vice-Rector for Re­search for an ap­plic­a­tion for third-­party fund­ing for a re­search pro­ject, you need to sub­mit the com­pleted and signed “Pro­ject Ap­plic­a­tion Re­port” (Pro­jek­tan­trags­mel­dung) form to­gether with the pro­ject ap­plic­a­tion and a budget state­ment for the planned pro­ject to the Re­search Ser­vice Center at least two weeks prior to the sub­mis­sion dead­line. You can find the form "Pro­ject Ap­plic­a­tion Re­port" here. (You can also find the form here: Form­sA-Z )

In­form­a­tion on ad­min­is­trat­ive pro­ject man­age­ment (re­port­ing pro­ced­ures, ex­pense com­pens­a­tion, etc.)

Pur­su­ant to the Uni­versit­ies Act 2002 (Uni­versitäts­ge­setz, UG 2002), third-­party-­fun­ded re­search pro­jects can be classed into two cat­egor­ies:

§ 26: Aca­demic staff act as pro­ject con­tract­ors (ad per­so­nam, i.e. the pro­ject head is the sig­nat­ory); pro­ject head is per­son­ally li­able (with his/her private as­sets) (e.g. FWF, OeNB An­niversary Fund pro­jects)

§ 27: The uni­versity acts as con­tractor, with a nat­ural per­son as a rep­res­ent­at­ive (pro­ject con­duc­ted on be­half of the uni­versity, i.e. the head of the re­spect­ive or­gan­iz­a­tional unit is the sig­nat­ory); li­ab­il­ity is borne by the uni­versity (e.g. EU FP7, WWTF, WU An­niversary Fund of the City of Vi­enna pro­jects)

Please see our third-­party fund­ing web­site for de­tailed in­form­a­tion on all the re­quired ad­min­is­trat­ive pro­ced­ures, from pro­ject launch to all re­quired ac­count­ing pro­ced­ures and the pro­ject close-out phase. The web­site also lists all rel­ev­ant con­tacts at WU’s ad­min­is­trat­ive units who are avail­able to answer ques­tions on all the vari­ous aspects of the ad­min­is­tra­tion of third-­party-­fun­ded re­search pro­jects. (lo­gin re­quired)

For in­form­a­tion on key data (WU bank ac­counts, WU’s VAT no., etc.), reg­u­la­tions regard­ing over­head costs, and fre­quently asked ques­tions about the vari­ous fund­ing pro­grams (Ho­ri­zon 2020 etc.), please see the FAQ sec­tion (cur­rently avail­able in Ger­man only).