• In order to comply with the  guidelines of the mailing list usage, each mailing has to be approved by the Vice Rector’s Council for Academic Programs and Student Affairs.

• The mailing list can be used by WU students for dissertations and master theses.

• The mailing list can be used for bachelor theses (as non-scientific papers) if the survey results provide information that will help to further develop teaching at WU.

• Furthermore, the mailing list can be used for WU internal research projects. The number of possible mailings per semester is limited for each department.

Using the mailing list correctly

1. If possible, provide both the text of the mailing and the questionnaire in German and English. If your survey is conducted exclusively in German, please include a note in English at the beginning of your mailing stating this fact.

2. Send your finished mailing text (as it is intended to be sent) to umfragen@wu.ac.at. Please note that the WUPOL Accounts (section Regulations regarding Email) applies to these emails.

3. A valid sender address is absolutely necessary. In front of your subject text, the string "[Umfragen]" will be inserted automatically later on. After your mailing has been approved, you can find it in the list archive.

 

Lime-Survey offers the following features.
Due to updates you might find a more complete feature list on the website of LimeSurvey.

• Unlimited number of surveys at the same time

• Unlimited number of participants in a survey

• More than 30 different types of questions that can be customized via question attributes

• Three different survey modes (question-for-question, group-by-group, all in one)

• Support in more than 50 different languages in frontend and backend

• WYSIWYG HTML editor for easy formatting of text blocks and integration of tables, graphics, etc.

• Quotas management

• Defining optional conditions for questions based on earlier answers

• Creation of a printable survey version

• Re-usable editable answer templates

• Integration of pictures, movies or different types of multimedia content into a survey

• Ready-made question templates for different applications

• Assessment surveys, giving feedback to users at the end of a survey

• Defining evaluation rules to assign points to individual responses and providing users with a predefined feedback at the end of the survey

• Anonymous and Not-Anonymous surveys

• Surveys with open and closed user groups

• Sending of invitations, reminders, and access keys for a survey

• Option for participants to buffer answers to continue the survey at a later time

• Template editor for creating your own page layout

• Extensive and user-friendly back-end (admin page) in different languages

• Possibility to enter the data directly in the back-end

• Survey starting and expiry dates for automation

• Enhanced import and export function (Text, CSV, MS Excel, PDF, SPSS, R, queXML)

• Integrated statistical evaluation functions with graphical results presentation and possibilities for filtering as well as exporting to PDF & Excel

• W3C compliance

Currently IT-SERVICES only provides LimeSurvey. Other free survey tools (e.g. Survey Monkey, Google forms) are not supported.

Surveys that are run and managed by WU employees use WU's own servers and store collected data there. Surveys for bachelor and master theses store the collected data in the cloud due to technical and administrative reasons.

The following applies to both instances: when using LimeSurvey, collecting sensitive data in terms of the GDPR (in German: DSGVO) is not permitted.

The default language cannot be changed after the survey has been created. As a workaround you can export the survey structure, create a new survey and then import the structure again.

LimeSurvey is limited in terms of mass access and complex data analysis. For academic research projects the software "Qualtrics" can be used if necessary. Please contact us at survey@wu.ac.at, we will be happy to help.

WU staff and faculty members must apply for an instance that allows them to manage users independently. The respective user accounts for students can then be set up by themselves.