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Information on Access and Use

Requests for information

To request information on any of the archived materials specified on our collection page, please contact the WU University Archives either by phone or in writing, indicating your name, your address, and the exact nature of your request. The more precisely you describe what it is you’re looking for, the better we’ll be able to help you by providing information that is as specific as possible. If you have a request related to academic research, please make sure to familiarize yourself with the available literature on WU’s history before contacting the WU University Archives.

Confidentiality periods

Pursuant to the applicable legal provisions (§ 8 [1] of the Federal Archives Act, Bundesarchivgesetz), archived materials are subject to a 30-year confidentiality period. As a rule, archived materials are only made publicly available after the end of this 30-year period, subject to applicable privacy regulations.

Opening hours

The University Archive is accesible by arrangement.


To access the WU University Archives, you have to make a prior appointment by phone or in writing. Before starting your work in the reading room, you’ll have to complete a user form, and you’ll also have to present an official photo ID at your first visit.

Copies and reproductions

Upon request and upon prior approval by WU University Archives staff, you can use your own camera to take photographs of documents. If the preservation status of the required document permits and if no copyright or privacy regulations impede it, the WU University Archives can also provide you with reproductions of documents upon request, subject to staff availability. We will soon post a table of the applicable fees for reproductions and for reprinting documents from the WU University Archives in publications.

Publications based on materials from the WU University Archives

If you refer to records from the collection of the WU University Archives to a significant degree in a publication, you are obligated to adequately indicate the origin of the documents.
Inspection copies of any publication which uses records from the WU University Archives must be provided unprompted and free of charge. In the case of texts or series of texts published in digital format only, copies of the files or web links must be provided to the WU University Archives.

Terms and Conditions

We are currently preparing terms and conditions for the use of the WU University Archives.