Erasmus+ exchange semester
Congratulations on your nomination for anexchange semester in Europe! All important information regarding Erasmus+ grants can be found on this page.
- General information
- Prerequisites & Requirements
- Financial information
- Before your exchange
- During your stay abroad
- After your exchange
The Erasmus+ grant is a financial support for an exchange stay in one of the 27 EU member states, Iceland, Liechtenstein, Norway, Northern Macedonia, Serbia, and Türkiye.
Students can complete several funded stays abroad of up to 12 months per study cycle (e.g. bachelor's, master's or doctorate) and thus a maximum of 36 months in total.
Mobility to the country of origin is possible, but these are given the lowest priority in the selection process. Stays in neighboring countries where students usually reside and have their center of life (cross-border commuters) are excluded.
Federal study grant recipients can receive both the Erasmus+ grant and the Austrian study abroad grant (BAS) at the same time.
Prerequisites & Requirements
You are a regular WU student and have been successfully nominated for a semester abroad at an Erasmus+ partner university. All students who are nominated and follow the steps below will receive the Erasmus+ grant.
You will continue to pay the ÖH fee at WU during your stay abroad.
The stay lasts at least two whole months (60 days) up to a maximum of 12 months.
It is a physical stay at the location of the host institution. You can take face-to-face and/or virtual courses in the host country.
The grant is linked to proof of academic achievement. The stay abroad should not lead to a loss of study time ("no loss of progress" principle), therefore students should complete courses amounting to 30 ECTS credits per semester.
Courses taken abroad have to be recognized for your WU degree.
Regardless of the "no loss of progress" principle, students must provide at least 3 ECTS credits per month and/or confirmation from the supervisor of the bachelor's, master's or doctoral thesis (if applicable).
The Erasmus+ grant is a financial support for the increased cost of living abroad. The following monthly allowances will apply from the winter semester 2022/23 onwards:
|Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Macedonia, Poland, Romania, Serbia, Slovakia, Slowenia, Türkiye||€390|
|Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain||€440|
|Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden||€490|
Eligible students may apply for any or all of the following Erasmus+ Top Ups:
Top Up Green Travel
€50 once and two additional travel days
For all those who travel environmentally friendly. The entire outward and return journey is made, for example, by bus, train or carpooling. Applying for the Top Up Green Travel extends your Erasmus funding period by a total of 2 travel days.
Top Up Individual Support
€250 per month
For those with fewer opportunities:
Students with children in need of care who are taken to the place of study
Students with disabilities
Students with chronic illness, if this results in increased financial expenses during the stay abroad (compared to the stay in the home country)
Calculated individually based on actual costs
The following groups are eligible:
Students who fall into one of the three aforementioned groups (see Top Up Individual Support) and face increased costs due to their time abroad. Additional costs may include, for example, medical examinations, transportation of needed equipment, sign language interpreters, special housing, or the like. Inclusion support is available when additional costs cannot be covered through the Top Up Individual Support.
Students who do not fall into the above groups but have to bear increased costs due to the stay abroad (e.g. due to child care in the home country if the child does not travel with them).
Students with such status must disclose this at the latest when applying for an Erasmus+ grant and include a detailed list of the expected additional costs when submitting the application. Contact us as early as possible to prepare the application in time.
The grant will be paid directly by WU:
80% of the grant will be paid at the beginning, the remaining 20% after the completion of the stay abroad upon timely submission of all documentation. The grant amount will be calculated on a daily basis.
Payment is made only to the student's own account.
Information regarding the federal study grant (Studienbeihilfe)
The federal study grant can be received for the duration of the Erasmus+ stay abroad if one is fully admitted to study and examination in Austria.
In order to receive the additional federal study abroad grant (BAS), students must scheduel an appointment at the responsible scholarship office of the federal study grant authority. BAS is paid out in addition to the federal study grant.
Before your exchange
Which steps are necessary to receive the Erasmus grant?
Step 1: Attendance of the mandatory grant and credit transfer session
WU students who have been nominated for an exchange semester at an Erasmus+ partner university will be invited to the mandatory grant and credit transfer session via their WU e-mail address. The event must be attended in the semester before the stay abroad. The current dates can be found here.
At the mandatory grant and credit transfer session, you will receive all information you need to obtain your grant. Attendance is absolutely necessary.
Step 2: Application for the Erasmus+ scholarship
The application is done via the Online Services for Students. In the mandatory grant and credit transfer session, this will be explained in detail and you will receive information about the deadlines. A late application is not possible!
Should you wish to apply for Top Up Individual Support or Inclusion Support, please send appropriate supporting documents directly via email afterwards.
Step 3: Signing the grant agreement
A few weeks after the online application deadline, you will have access to the grant agreement in Online Services for Students. Please sign and return the grant agreement via email within three weeks.
Note: Federal study grant recipients (if applicable) must apply for a study abroad grant (BAS) at the same time at the federal study grant authority. BAS is paid in addition to the study grant. For more information and forms from the federal study grant office, click here.
Form SB-AS1 is confirmed in the Study Regulations & Credit Transfer office (WU Study Service Center). The payment will be made by the federal study grant authority.
I have signed the grant agreement and sent it to the IO, what is the next step?
Step 4: Applying for the pre-recognition notice and Learning Agreements (except for double degree and EPOG+ students)
Students must complete a pre-recognition notice for the courses they wish to take during their semester abroad. Apply for the pre-recognition notice online with Study Regulations & Credit Transfer (Study Service Center). When selecting courses, make sure that a "full workload" is to be completed, which corresponds to courses equivalent to 30 ECTS credits in Europe.
The Learning Agreement will be generated automatically with your pre-recognition notice and must be signed by the student and the partner university.
Step 5: Language test
Students are required to take a language test for the main language of instruction before their stay (exception: native speakers). This test is administered by the EU Academy. Further information regarding this will be provided via email.
Health insurance for the host country is obligatory for all students. Accident and liability insurance is optional but recommended. The ÖH insurance includes accident and liability insurance also at the place of study in the host country. Please inform yourself accordingly, for example here.
The Erasmus+ Charter for Students can be found here. It informs you about your rights and obligations as well as what you can expect from your home and host university during phases of exchange.
During your stay abroad
I have arrived in the host country. What to do now?
The Learning Agreement must be signed by the host university. Changes must be indicated under "Changes to the original Learning Agreement" within one month.
Please keep the Learning Agreement. It is not necessary to send us the Learning Agreement.
When will I receive the first grant installment?
From summer semester 2023 onwards, you will receive the first grant installment once the language test (see above) has been taken and you have received the pre-recognition notice and Learning Agreement from Study Regulations & Credit Transfer.
Students who go abroad in the winter semester will receive their first installment in September (if the requirements are met); students who go abroad in the summer semester will receive their first installment in January (if the requirements are met).
I would like to extend my stay, what should I do?
The extension period must follow immediately and be at least 15 days. The request will be reviewed and may be granted if sufficient funds are available.
What should I do before I leave?
The Confirmation of Stay must be signed by the host university during the last week of your stay. This is necessary for the application of the second installment.
After your exchange
What to do after the return?
Step 1: EUSurvey
After your stay abroad, you will receive the link to the survey via your WU e-mail address. You must then complete it within 30 days.
Step 2: IO Exchange Report
Upload your exchange report to the Online Services for Students within four weeks after the end of your stay. Templates of the exchange reports can be found for master's students and for bachelor's students.
Step 3: Recognition
This must be done within two months after the end of your stay. You can apply for credit transfer by emailing to Student Regulations & Credit Transfer with the following documents:
Learning Agreement (signed by partner university)
Note: Confirmation of international experience for Bachelor students in the IBW major is as follows:
BaWiso 2012: Confirmation of IBW international experience is carried out by Study Regulations & Credit Transfer (email@example.com).
BaWiso 2019: After verification of the minimum requirements of the grant, the completed international experience will be registered by the International Office.
More information about the IBW international experience can be found on this page.
When will I receive the second grant installment or the remaining installment?
Before requesting the payout, make sure that ...
the IO exchange report has been uploaded in the Online Services for Students
the EU Survey has been completed
the Confirmation of Stay has been received by the IO
Recognition notice has been issued: Please have your courses recognized within two months after the end of your stay (as per the Grant Agreement). You can do so via email with Study Regulations & Credit Transfer (firstname.lastname@example.org). If your courses are not recognized or if the minimum performance is not met, your Erasmus+ grant may be reclaimed.
proof for the Top Up Green Travel has been provided (if applicable)
proof for the Top Up Individual Support has been provided (if applicable)
proof for the inclusion support has been provided (if applicable)