Erasmus+ (exchange semester/year)
On this website, you will find all information regarding the Erasmus+ grant for an exchange semester.
- General information
- Prerequisites & Requirements
- Financial information
- Before your exchange
- During your stay abroad
- After your exchange
The Erasmus+ grant is a financial support for an exchange stay in one of the 27 EU member states, Iceland, Liechtenstein, Norway, Northern Macedonia, Serbia, and Türkiye.
Available for regular WU students who have been nominated for a stay abroad at an Erasmus+ partner university.
The ÖH student union's fee must be paid during the stay abroad.
Students can complete several funded stays abroad of up to 12 months per study cycle (e.g. bachelor's, master's or doctorate).
Mobility to the country of origin is not possible if students usually reside in the neighboring country and have their center of life there (e.g. cross-border commuters).
Individuals receiving a federal study grant (Studienbeihilfe) can receive both the Erasmus+ grant and the federal study grant for studies abroad (BAS = Beihilfe für ein Auslandsstudium) at the same time.
Prerequisites & Requirements
Physical stay at the place of the host institution
Length of stay: at least two full months (60 days)
Academic achievement abroad*: Students must complete at least 3 ECTS credits per month and have them recognized as curriculum-specific module upon their return to WU. If applicable, confirmation from the supervisor of the bachelor's thesis, master's thesis or dissertation must be provided.
* The stay abroad should not lead to a loss of study time ("no loss of progress" principle). Therefore, students should complete courses to the extent of 30 ECTS credits per semester. We expect all WU outgoing students to adhere to the requirements of the partner university in terms of minimum and maximum number of courses.
The Erasmus+ grant is a financial support for the cost of living abroad. The following monthly allowances will apply from the winter semester 2023/24 onwards:
|Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Macedonia, Poland, Romania, Serbia, Slovakia, Slowenia, Türkiye||€420|
|Belgium, Cyprus, France, Germany, Greece, Italy, Malta, Netherlands, Portugal, Spain||€470|
|Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden||€520|
Eligible students may apply for any or all of the following Erasmus+ Top Ups:
Top-Up Green Travel
€50 once and additional financial support for two travel days
For all those who travel environmentally friendly. The entire outward and return journey is made by bus, train, or carpooling. Applying for the Top Up Green Travel extends your Erasmus funding period by a total of two travel days.
Top-Up Individual Support
For students with fewer opportunities:
Students with children in need of care who are taken to the place of study
Students with disabilities
Students with chronic illness, if this results in increased financial expenses during the stay abroad (compared to the stay in the home country)
The grant will be paid directly by WU:
80% of the grant will be paid at the beginning, the remaining 20% after the completion of the stay abroad and upon timely submission of all documentation. The grant amount will be calculated on a daily basis.
Payment is made only to the student's own account.
Information regarding the federal study grant (Studienbeihilfe)
The federal study grant can be obtained for the duration of the Erasmus+ stay abroad if one is fully admitted to study and examination in Austria.
Recipients can apply for an additional federal study grant for studies abroad (BAS = Beihilfe für ein Auslandsstudium) at the federal study grant authority. For more information and forms, click here.
In order to receive BAS, students must scheduel an appointment with the responsible office of the federal study grant authority. BAS is paid out in addition to the federal study grant.
The forms SB-AS1 and SB-AS2 are confirmed by Study Regulations & Credit Transfer (Study Service Center).
Before your exchange
Which steps are necessary to receive the Erasmus grant?
Step 1: Attendance of the mandatory grant and credit transfer session
WU students who have been allocated an exchange semester at an Erasmus+ partner university will be invited to the mandatory grant and credit transfer session via their WU email address. The event must be attended in the semester before the stay abroad. The current dates can be found here.
At the mandatory grant and credit transfer session, you will receive all information you need to obtain the grant. Attendance is absolutely necessary.
Step 2: Application for the Erasmus+ scholarship
The application is done via the Online Services for Students. In the mandatory grant and credit transfer session, this will be explained in detail and you will receive information about the deadlines. A late application is not possible!
Should you wish to apply for the Top-Up Individual Support or Inclusion Support, please send appropriate supporting documents directly via email afterwards.
Step 3: Signing the grant agreement
A few weeks after the online application deadline, you will have access to the grant agreement in the Online Services for Students. Please sign and return the grant agreement via email within three weeks.
How do I apply for the pre-recognition notice and the Online Learning Agreement (OLA)?
Step 4: Pre-recognition notice and Online Learning Agreement
All* allocated students must have their courses checked in advance (*except double degree and EPOG students). The course review is only possible via online application (Study Regulations & Credit Transfer, Study Service Center).
Once the courses have been checked, the pre-recognition notice and the Online Learning Agreement (OLA) are issued. Both documents can be downloaded from the Online Services for Students (OSS).
The OLA has already been confirmed by WU and is automatically sent to the respective partner university for confirmation. Students will receive a confirmation to their WU email address when the OLA has been confirmed by the host university or if changes are necessary.
If changes are necessary, changes must be made in the OSS as described. After the changes have been implemented, the OLA will be sent to the partner university again for confirmation.
Important: Some partner universities are currently experiencing technical difficulties in receiving or confirming OLAs. In this case, students must download the Learning Agreement from the OSS and have it confirmed on site by the partner university. The digital copy of the Learning Agreement (PDF) should be kept as it is necessary for the recognition of courses at the end of the semester.
You can find further information on the pre-recognition notice here.
Additional travel and/or health insurance is recommended. For insurance policies issued in Austria, it’s a good idea to take an English translation with you to demonstrate what is covered by your policy. Some universities require students to purchase separate student insurance in the host country.
If you are a citizen of an EU member state, the health insurance provided by your home country is usually sufficient. Don’t forget to take your European insurance card (e-card) with you when you go abroad! If you are not an EU citizen, be sure to arrange for the necessary insurance coverage well in advance.
Accident and liability insurance is optional but recommended. The ÖH insurance includes accident and liability insurance also at the place of study in the host country. Please inform yourself accordingly, for example here.
The Erasmus+ Charter for Students can be found here. It informs you about your rights and obligations as well as what you can expect from your home and host university during phases of exchange.
During your stay abroad
I have arrived in the host country. What to do now?
The Learning Agreement must be signed by the host university. Changes must be indicated under "Changes to the original Learning Agreement" within one month.
Please keep the Learning Agreement. It is not necessary to send us the Learning Agreement.
When will I receive the first grant installment?
You will receive the first grant installment once you have received the pre-recognition notice and Learning Agreement from Study Regulations & Credit Transfer.
Students who go abroad in the winter semester will receive their first installment in September (if the requirements are met); students who go abroad in the summer semester will receive their first installment in January (if the requirements are met).
I would like to extend my stay, what should I do?
The extension period must follow immediately and be at least 15 days. The request will be reviewed and may be granted if sufficient funds are available.
What should I do before I leave?
The Confirmation of Stay must be signed by the host university during the last week of your stay. This is necessary for the application of the second installment.
After your exchange
What to do after the return?
Step 1: EUSurvey
After your stay abroad, you will receive the link to the survey via your WU email address. You must then complete it within 30 days.
Step 2: IO Exchange Report
Upload your exchange report to the Online Services for Students within four weeks after the end of your stay. Templates of the exchange reports are available for bachelor's students and master's students.
Step 3: Recognition
This must be done within two months after the end of your stay. You can apply for credit transfer by emailing to Study Regulations & Credit Transfer with the following documents:
Learning Agreement (signed by partner university)
When will I receive the second grant installment or the remaining installment?
Before requesting the payout, make sure that ...
the IO exchange report has been uploaded in the Online Services for Students
the EU Survey has been completed
the Confirmation of Stay has been received by the IO
Recognition notice has been issued: Please have your courses recognized within two months after the end of your stay (as per the Grant Agreement). You can do so via email with Study Regulations & Credit Transfer (firstname.lastname@example.org). If your courses are not recognized or if the minimum performance is not met, your Erasmus+ grant may be reclaimed.
proof for the Top-Up Green Travel has been provided (if applicable)
proof for the Top-Up Individual Support has been provided (if applicable)
proof for the inclusion support has been provided (if applicable)