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Erasmus+ (exchange semester/year)

If you have been nominated for an exchange semester in Europe you are eligible to apply for an Erasmus+ grant. All important information regarding Erasmus+ grants can be found on this page.

Erasmus+ program countries

Erasmus+ program countries are the 27 EU member countries plus Great Britain, Iceland, Liechtenstein, Norway, the North Macedonia, Serbia, and Turkey. 

Application requirements

All WU students enrolled in a regular degree program who have been nominated to spend a period of at least 3 full months and no more than 12 months at an Erasmus partner university are eligible to apply for an Erasmus+ grant.

Students can apply repeatedly for several mobility grants covering a period of up to twelve months at each degree level (bachelor, master, and PhD levels). This means that students can get mobility grants for a total of 36 months during a full academic education from bachelor to PhD level.

Please note that you can only receive financial aid for a physical stay in the country of your host institution. You may switch from on-site to virtual exchange as long as you are still physically present in the host country.

International students can apply for a mobility grant for a stay in their home country, but these applications have the lowest priority in the selection process. Students cannot apply for stays in a neighboring country where they have their main place of residence (cross-border commuters). Students must inform the International Office if they wish to apply for a mobility grant for a stay in their home country.

Financial information

Erasmus+ mobility grants are not full grants. They are intended to cover part of the additional living expenses students incur during a stay abroad. For information on current grant amounts, please click here.

The OeAD Erasmus Office in Vienna is responsible for the payment of the mobility grants. 80% of the entire mobility grant is paid out at the beginning of the stay abroad. The remaining 20% are paid out after completion of the stay abroad if the required documentation is submitted in time.

Starting in the winter semester 2019/20, economically disadvantaged students, as recepients of a federal study grant, may receive both an Erasmus+ grant and federal financial aid for a stay abroad at the same time.

Students with disabilities/chronic illnesses, as well as students with care responsibilities during a semester abroad, can apply for additional Erasmus+ funds. The amount of this financial support is not fixed, but based on the actual additional financial burden caused by a student’s disability, illness, or care responsibilities.

Eligible students who wish to apply must communicate their status when applying for an Erasmus+ grant, at the latest. As part of the application, a detailed list of all necessary expenses must be submitted. We recommend contacting the International Office’s grant office when applying for a semester abroad, so there is enough time to prepare the application as well as possible.

Academic achievment

Proof of minimum academic achievement is required for students who receive an Erasmus+ grant. The stay abroad should not hinder the student’s academic progress (“no loss of progress” principle). According to this principle, students should complete courses worth 30 ECTS credits in each semester spent abroad. As proof of academic achievement, students are required to have credits earned abroad transferred to their WU program.

Apart from these regulations, there is also a minimum requirement students must meet to keep their mobility grant. Students who fail to meet the minimum requirements will have to repay their mobility grant. Students must earn at least 3 ECTS credits per month or complete substantial work on a bachelor, master, or doctoral/PhD thesis, as confirmed by their thesis supervisor.

Federal scholarships

Students who receive a federal scholarship (Studienbeihilfe) can continue to collect this financial aid during their Erasmus+ exchange stay abroad if they have full admission to courses and exams in Austria. These students have to apply for additional federal financial aid for a stay abroad (Beihilfe für ein Auslandsstudium, BAS) with the appropriate Financial Aid Office (Austrian Study Grant Authority). Federal financial aid for a stay abroad (BAS) is paid out in addition to the federal scholarship.

Scholarship students have to submit two parallel applications: one for an Erasmus+ grant and one for federal financial aid for a stay abroad (BAS), to be submitted to the Austrian Study Grant Authority.

If the amount of federal financial aid for a stay abroad granted to a student is lower than the amount of the applicable Erasmus+ mobility grant, the student is eligible for a WU “top-up” grant to make up the difference.

To view further information and forms (see Downloads section) provided by the Austrian Study Grant Authority follow this link (page in German).The SB-AS1 and SB-AS2 forms are also available from the WU Study Regulations & Credit Transfer office. The data entered on these forms needs to be officially confirmed by WU. Applicants can obtain this confirmation from the Study Regulations & Credit Transfer office.

How to apply

WU students nominated for an exchange stay at an Erasmus partner university will receive an invitation to the Grant & Recognition Session by email to their WU email account. Attendance of the Grant & Recognition Session is mandatory and will be checked. Click here to view the Grant & Recognition Session dates in the current semester. Attendance of the Grant & Recognition Session is also mandatory for students who receive a federal scholarship. At the Grant & Recognition Session, you will get all the information you need for a successful application.

Students with disabilities/chronic illnesses

To ensure that students with disabilities/chronic illnesses can take full advantage of the European mobility arrangements, the Erasmus+ Program provides an additional grant to cover access needs during the mobility. Ask the Erasmus+ corrdinator (Dominik Zeilinger) at the International Office to provide you with further information and help you with the Erasmus+ special needs support application form. For further information have a look at the homepage of the Austrian National Agency (only available in German).

Data protection: Personal data are confidential and will only be treated with regards to your application and participation in the Erasmus+ program according to Austrian law.

Steps after the mandatory Grant & Recognition Session

Before your exchange

During your stay

After your return