Erasmus+ (exchange semester/year)
If you have been nominated for an exchange semester in Europe you are eligible to apply for an Erasmus+ grant. All important information regarding Erasmus+ grants can be found on this page.
- Erasmus+ program countries
- Application requirements
- Financial information
- Academic achievment
- Federal scholarships
- How to apply
- Students with disabilities/chronic illnesses
- Steps after the mandatory Grant & Recognition Session
Erasmus+ program countries
Erasmus+ program countries are the 27 EU member countries plus Great Britain, Iceland, Liechtenstein, Norway, the North Macedonia, Serbia, and Turkey.
All WU students enrolled in a regular degree program who have been nominated to spend a period of at least 3 full months and no more than 12 months at an Erasmus partner university are eligible to apply for an Erasmus+ grant.
Students can apply repeatedly for several mobility grants covering a period of up to twelve months at each degree level (bachelor, master, and PhD levels). This means that students can get mobility grants for a total of 36 months during a full academic education from bachelor to PhD level.
Please note that you can only receive financial aid for a physical stay in the country of your host institution. You may switch from on-site to virtual exchange as long as you are still physically present in the host country.
International students can apply for a mobility grant for a stay in their home country, but these applications have the lowest priority in the selection process. Students cannot apply for stays in a neighboring country where they have their main place of residence (cross-border commuters). Students must inform the International Office if they wish to apply for a mobility grant for a stay in their home country.
Erasmus+ mobility grants are not full grants. They are intended to cover part of the additional living expenses students incur during a stay abroad. For information on current grant amounts, please click here.
The OeAD Erasmus Office in Vienna is responsible for the payment of the mobility grants. 80% of the entire mobility grant is paid out at the beginning of the stay abroad. The remaining 20% are paid out after completion of the stay abroad if the required documentation is submitted in time.
Starting in the winter semester 2019/20, economically disadvantaged students, as recepients of a federal study grant, may receive both an Erasmus+ grant and federal financial aid for a stay abroad at the same time.
Students with disabilities/chronic illnesses, as well as students with care responsibilities during a semester abroad, can apply for additional Erasmus+ funds. The amount of this financial support is not fixed, but based on the actual additional financial burden caused by a student’s disability, illness, or care responsibilities.
Eligible students who wish to apply must communicate their status when applying for an Erasmus+ grant, at the latest. As part of the application, a detailed list of all necessary expenses must be submitted. We recommend contacting the International Office’s grant office when applying for a semester abroad, so there is enough time to prepare the application as well as possible.
Proof of minimum academic achievement is required for students who receive an Erasmus+ grant. The stay abroad should not hinder the student’s academic progress (“no loss of progress” principle). According to this principle, students should complete courses worth 30 ECTS credits in each semester spent abroad. As proof of academic achievement, students are required to have credits earned abroad transferred to their WU program.
Apart from these regulations, there is also a minimum requirement students must meet to keep their mobility grant. Students who fail to meet the minimum requirements will have to repay their mobility grant. Students must earn at least 3 ECTS credits per month or complete substantial work on a bachelor, master, or doctoral/PhD thesis, as confirmed by their thesis supervisor.
Students who receive a federal scholarship (Studienbeihilfe) can continue to collect this financial aid during their Erasmus+ exchange stay abroad if they have full admission to courses and exams in Austria. These students have to apply for additional federal financial aid for a stay abroad (Beihilfe für ein Auslandsstudium, BAS) with the appropriate Financial Aid Office (Austrian Study Grant Authority). Federal financial aid for a stay abroad (BAS) is paid out in addition to the federal scholarship.
Scholarship students have to submit two parallel applications: one for an Erasmus+ grant and one for federal financial aid for a stay abroad (BAS), to be submitted to the Austrian Study Grant Authority.
If the amount of federal financial aid for a stay abroad granted to a student is lower than the amount of the applicable Erasmus+ mobility grant, the student is eligible for a WU “top-up” grant to make up the difference.
To view further information and forms (see Downloads section) provided by the Austrian Study Grant Authority follow this link (page in German).The SB-AS1 and SB-AS2 forms are also available from the WU Study Regulations & Credit Transfer office. The data entered on these forms needs to be officially confirmed by WU. Applicants can obtain this confirmation from the Study Regulations & Credit Transfer office.
How to apply
WU students nominated for an exchange stay at an Erasmus partner university will receive an invitation to the Grant & Recognition Session by email to their WU email account. Attendance of the Grant & Recognition Session is mandatory and will be checked. Click here to view the Grant & Recognition Session dates in the current semester. Attendance of the Grant & Recognition Session is also mandatory for students who receive a federal scholarship. At the Grant & Recognition Session, you will get all the information you need for a successful application.
Students with disabilities/chronic illnesses
To ensure that students with disabilities/chronic illnesses can take full advantage of the European mobility arrangements, the Erasmus+ Program provides an additional grant to cover access needs during the mobility. Ask the Erasmus+ corrdinator (Dominik Zeilinger) at the International Office to provide you with further information and help you with the Erasmus+ special needs support application form. For further information have a look at the homepage of the Austrian National Agency (only available in German).
Data protection: Personal data are confidential and will only be treated with regards to your application and participation in the Erasmus+ program according to Austrian law.
Steps after the mandatory Grant & Recognition Session
Before your exchange
You will be notified by email to your WU email account if you have been nominated for an exchange grant. In this email, you will also be requested to enter your personal data into the Erasmus online database.
A Student Agreement with the OeAD Erasmus Office must be submitted to the Erasmus Office before leaving for your exchange (either with a digital signature or printed and signed in duplicate). The Student Agreement for the Erasmus Office is available in the online database 20 days before your stay abroad, at the earliest.
If you begin your exchange virtually and continue it on-site, you will only receive the nomination and the Student Agreement after you have submitted your Certificate of Arrival to the OeAD Erasmus Office Vienna. The virtual phase will not be counted towards the exchange period you receive financial aid for.
A template for the Certificate of Arrival can be found here. Other documents, or emails sent directly from the host institution will also be accepted.
Proof of academic achievement: Students are required to have ECTS credits earned abroad transferred to their WU program. Apply for pre-recognition of courses to be taken abroad online on the Study Regulations & Credit Transfer page. When selecting courses you need to make sure to complete a full workload, that means courses worth 30 ECTS credits.
The Learning Agreement will be generated automatically with your pre-recognition documents and has to be taken to the host university.
Students selected for an Erasmus+ exchange are required to take a mandatory language skills assessment in the host university’s main language of instruction before and after their stay (exception: native speakers).
All exchange students have to obtain appropriate insurance coverage (at least accident and liability insurance) for the respective host country.
Click here to see the Erasmus+ student charter. This charter highlights your rights and obligations and tells you what you can expect from your sending and receiving organisations at each step of your Erasmus+ experience.
Students who receive a federal scholarship (if applicable) have to submit two parallel applications: one for Erasmus+ grant and one for federal financial aid for a stay abroad (Beihilfe für ein Auslandsstudium, BAS), to be submitted to the Austrian Study Grant Authority. Federal financial aid for a stay abroad is paid in addition to regular federal scholarships. For further information and the necessary forms, please click here. Form no. SB-AS1 has to be confirmed by the Study Regulations & Credit Transfer office (instructions for filling out form SB-AS1, in German). If a student’s application for state aid is approved, the Austrian Study Grant Authority will pay out the grant. If the student’s application for federal aid is rejected, then the Erasmus+ Grant applies. If the amount of federal financial aid for a stay abroad granted to a student is lower than the amount of the applicable Erasmus+ mobility grant, the student is eligible for a “top-up” grant to make up the difference.
Bachelor's students majoring in IBW (if applicable) must have an international experience abroad confirmed for completion of the IBW major. For more information, please visit this page.
During your stay
To fulfill the minimum workload requirement to keep your mobility grant, you need to complete at least 3 ECTS credits per month worth of courses eligible for credit transfer towards your WU degree program.
The Learning Agreement must be signed by the host university. Any changes should be added to the Learning Agreement during the semester.
The Confirmation of Attendance must be signed by the host university during the last week of the Erasmus stay abroad.
Only one extension can be applied for. An application for an extension must be receivedby the International Office at least 4 weeks before expiration of the originally scheduled period. The extension must be an immediate continuation of the originally scheduled period and may not be longer than this period.
After your return
The signed and stamped Letter of Confirmation must be received by the Erasmus Officein Vienna within 4 weeks of the end of the stay and the exchange report submitted using the Mobility Tool (link will be sent out).
The certificate issued by the partner university has to be authenticated by the IO coordinators and can then be picked up in the Front Office.
To have the credits earned abroad transferred to your WU program, a copy of the authenticated certificate, the completed F35 form and the supplementary forms must be submitted to the Study Regulations & Credit Transfer office within three months of expiration of the contract period.
Within three months of the official expiration of the exchange semester, a copy of the recognition notice must be submitted to the IO Front Office or to the grant office via email.
A copy of the Learning Agreement must be submitted to the Study Regulations & Credit Transfer office. The original remains with the student
You have to take he mandatory language skills assessment after your stay (reminder will be sent out)
The IO Exchange Report must be submitted online within three months of the official end of the semester. Templates for the exchange report are available for master's students as well as for bachelor's students.
If working on a bachelor or master thesis, the supervisor has to confirm the (blue) Erasmus+form.
Students who receive a federal scholarship: The SB-AS2 form has to be confirmed by the Regulations & Credit Transfer office.