Vier Studierende sitzen auf einer Stiege

WU Check-In for students

What is WU Check-In?

WU Check-In (checkin.wu.ac.at) is a web application that allows you to document your attendance as well as your exact seat during courses and exams at the WU campus.

What is the purpose of WU Check-In?
  • Attendance and, in case of on-campus attendance, seat numbers are documented via WU Check-In to ensure rapid contact tracing in the event of an infection of a student or teacher with COVID-19.

  • For courses with compulsory attendance (PI, VUE, MPV, FS, AG), your course instructors will receive the attendance lists based on your check-in.

How does WU Check-In work?
[Translate to English:] Login
Login

After you have logged in to WU Check-In with your WU account login data (student account!), you will see the start page:

  • An overview of all courses/exams of the current day for which you are registered

  • In the check-in column, a  check-in button, which is active starting 30 minutes before the start of the course/examination

  • A search field in case a course is not listed in your individual overview

[Translate to English:] Check-in Varianten
Check-In

30 minutes before the start of a course/exam, the check-in starts. For on-campus units, the seat number must be entered at the same time.

Depending on the course/exam format, the following check-in options are offered on the start page:

  • On campus: On campus

  • Online: Online

  • Hybrid: On campus & online

[Translate to English:] Präsenz-Check-in Studierende1
On-campus check-in
  • Choose a seat in the auditorium and log in to WU Check-in. Make sure that you use your student account, otherwise you will not get an overview of your courses.

  • Please click on the "On campus"-button next to the course/exam on the start page

  • Enter your seat number, which you will find in the colored dot on the table.

  • Confirm the check-in ("Confirm check-in and seat")

[Translate to English:] Präsenz-Check-in Studierende2
Correcting entry on-campus check-in

Changes of the seat number or changes of on-campus/online check-in status are only possible within 5 minutes after check-in. The buttons for making corrections are displayed on the start page after check-in.

  • Change seat => allows you to enter a different seat number or selection of the common room (if, for example, the wrong one was selected in the case of breakout bookings)

  • Cancel check-in => allows you to switch between on-campus/online check-in status or to cancel the check-in altogether (wrong course/exam)

Contact tracing measures will be carried out on the basis of this data in the event that a positive case is reported.

[Translate to English:] Online-Check-in Studierende
Online-Check-in

For courses with compulsory attendance (PI, VUE, MPV, FS, AG) the attendance may also be recorded via WU Check-in. If so, you also announce your presence via check-in for online units.

  • Please click on the "Online"-button next to the course/exam on the start page

  • Confirm the check-in ("Confirm online check-in")

[Translate to English:] Korrektur Online-Check-in Studierende
Correcting entry online-check-in

Deleting a false booking (wrong course/exam) or changes of on-campus/online check-in status are only possible within 5 minutes after check-in. The buttons for making corrections are displayed on the start page after check-in.

Contact tracing measures will be carried out on the basis of on-campus-check-in data in the event that a positive case is reported.

Check-out

You are automatically checked out at the end of the course unit/exam.

Special case: exams

Please pay special attention to the room assignment in case of on campus exams (main exam weeks!), since you can only check in to exactly this room. Please check the WU Campus Map to find out where your exam room is and how to get there.
If you are asked to change seats during exams after check-in (to fill the room, establish proper seating arrangements, or to stop "cheating," etc.), please calmly follow the instructions of the exam proctors. It is NOT necessary to correct your check-in - in most cases this will not be possible in time. The course instructors or the tutors will document this (e.g. by manual check lists) in order to enable a correct contact tracing.

[Translate to English:] Präsenz Check-in mehrere Räume
Special case: multiple rooms

If several rooms are booked for a course:

  • select the room in which they are participating in the course/exam during the on-campus check-in (drop-down list)

  • enter your seat number as usual

FAQs

What can I do if I can’t check in because my cell phone battery is low or I don’t have a smartphone?
What can I do if I can’t check in because my cell phone battery is low or I don’t have a smartphone?
What can I do if a course/exam does not appear in my overview?
What if the system does not work?
What happens to my data and who has access to it?
How does WU’s in-house contact tracing work & where to report a covid case?

For further questions, please contact us at contact-tracing@wu.ac.at.