Information Obligations Pursuant to Art. 13 and 14 of the GDPR
Name and contact details of the controller
Contact details of the relevant organizational unit:
WU (Vienna University of Economics and Business), Welthandelsplatz 1, 1020 Vienna
Relevant organizational unit: Personnel Development and Planning Office (PEP)
Contact information of WU’s Data Protection Officer:
You can contact WU’s Data Protection Officer at firstname.lastname@example.org
If you have any questions about data protection at WU, please contact WU’s Data Protection Officer at email@example.com.
Purposes and legal basis of data processing
Purposes of data processing:
Sign-up on the booking platform with WU username and password
Management and administration of continuing education activities and events:
Attendance management based on the following categories of data: last name, first name, title, gender, WU phone extension, cell phone no., organizational unit, supervisor, payment of deductible, billing address
Compiling lists of participants
Sending lists of participants to trainers and instructors (first and last name, title, organizational unit)
Sending emails, some of them generated automatically, with information about the sign-up process and participation in the workshop or event (confirmation of registration, notification of rejection of registration or a spot on the waiting list, dropping registrations, information on no-show rules, reminders, materials and information on the workshop or event provided by trainers or instructors, cancellation notifications, etc.)
Preparing participation statistics based on the following categories of data: participation data – workshop or event sign-ups and sign-up cancellations, no-shows
Course evaluation management
Sending automatically generated emails for course evaluation (invitations to participate in course evaluation and reminder emails)
Carrying out course evaluation and storing evaluation data
The data are processed based on a legitimate interest of WU, namely providing in-house information about the personnel development and in-house training services provided by the Personnel Development and Planning Office and carrying out the organizational steps and the communications necessary to implement these services (WU in-house training program, career program for women in research, career development for tenure-track and non-tenure track post-doc researchers, WU Onboarding Program).
The data that are requested and collected are required for the sign-up process on the 2know2 booking platform, the administration of continuing education activities and events, and the administration of event evaluation activities. Given the large numbers of workshop and event sign-ups to be managed, we would not be able to carry out the organizational steps and the communications necessary for the above-mentioned personnel development and continuing education activities without access to the required data.
Recipients / categories of recipients
We disclose your data to the following recipients or categories of recipients: trainers and instructors, for the purpose of preparing and conducting their workshops
WU uses the services of the following processor: Knowledge Markets Consulting GmbH, Siebensterngasse 31/12, 1070 Vienna
Storage period or criteria for determining the storage period
The data will be stored until the end of the business relationship or until the expiry of the applicable warranty or guarantee periods, statutes of limitations, and statutory retention periods and, beyond that, until any potential legal disputes are settled where the data may be required as evidence.
Rights of data subjects and the right to lodge complaints with the supervisory authority
Pursuant to the EU’s General Data Protection Regulation (GDPR), you have the right to request access to your personal data, have your data rectified, request deletion of your data, restrict the processing of your data, to request data portability, and to object to the processing of your data at all times. To exercise any of these rights, please contact firstname.lastname@example.org or email@example.com. If you believe that the processing of your data is in violation of the applicable data protection regulations or infringes upon your data protection rights in any other way, you can lodge a complaint with the appropriate supervisory authority. In Austria, the appropriate supervisory authority is the Austrian Data Protection Authority (Datenschutzbehörde).
You can object to the future use of your personal data for purposes of direct marketing at any time, free of charge, and without citing any grounds. Please send your declaration of objection to: firstname.lastname@example.org.