ERASMUS Teaching Assignments

Within the ERASMUS teaching assignments, faculty members have the opportunity to teach at European WU partner universities for a short term (maximum period of six weeks) and to professionally and personally benefit from these teaching assignments. During their stay abroad, guest lecturers should, preferably, be integrated into the regular teaching program of the host university.Here you will find information about following topics:

Aims of ERASMUS faculty exchanges

  • Strengthening of relationships between ERASMUS universities, developing and maintaining contact between colleagues,
  • Exchanging and gaining professional expertise and experience concerning educational methods,
  • A side effect of teaching stays abroad is often to build up a network and to engage in the preparation and planning of potential collaborations with ERASMUS partners, such as intensive programs or projects for the development of joint teaching initiatives,
  • Giving students who do not participate in an exchange program the possibility to benefit from the expertise of faculty members from different European universities and engage students at the host university in an international classroom setting (supporting "internationalization at home"),
  • Teaching stays abroad can always be used to meet and assist any ERASMUS students who spend their exchange term at the host university of the lecturers.


The Erasmus Teaching Assignments were a major impulse for Faculty Mobility. WU provides faculty members with the opportunity to teach at one of over 100 ERASMUS partner universities in Western Europe, as well as in Central and Eastern Europe.

ERASMUS OUTGOINGS

Conditions for sponsorships and selection criteria

Faculty members participating in this program have to teach a minimum of five contact hours during their stay abroad. The lecturers should provide a substantial contribution to the regular teaching program of the guest university. The hosting partner university has to officially invite the host lecturer. The program targets at WU academic staff who is employed at WU and citizen of an EU or EER member state, as well as officially recognized refugees. Those university lecturers who have not yet done an ERASMUS teaching stay will be given preference in order to enable as many lecturers as possible to have this international experience.

Expenses eligible for sponsorship

The Erasmus mobility sponsorship consists of grants provided by the European Commission and internationalization-funds in order to contribute to subsistence costs and to cover travel costs. The maximum amount that can be reimbursed is EUR 800,-; however, the actual amount depends on the number of applicants and can vary from year to year. 

Following expenses can be reimbursed:

  • travel costs: the choice of means of transport should be reasonable. When traveling by train it is possible to take a ticket for the first class. When traveling by car the cost of a first class train ticket will be reimbursed. For this purpose a confirmation (ca EUR 5,-) of the ticket price has to be provided, which ,however, cannot be reimbursed. Taxi costs can only be accepted in exceptional cases. Only actual costs can be reimbursed, thus, the invoice, ticket and/or boarding pass is required.
  • accommodation costs: please note that the choice should be reasonable and economical.(middle-range hotel)
  • subsidence costs: the expense will be calculated at a daily rate which depends on indices provided by the ministry of finance. The table can be downloaded at IO Infoportal. Only travel and lecture days can be included. Weekends and holidays can only be accounted for if evidence of traveling and/or lecturing is provided.
  • Costs can only be reimbursed if original receipts are submitted. When traveling by plane the invoice, ticket and boarding pass have to be presented.
  • No refund can be granted for following: remuneration (can be agreed on with partner university), gifts, invitations (e.g. to a restaurant)


Staff with special needs may apply for a specific ERASMUS grant.

Minimum requirements and process

In order to participate in this program faculty members have to teach a minimum of five contact hours during their stay abroad.

The maximum amount that can be reimbursed is EUR 800,-; however, the actual amount depends on the number of applicants and can vary from year to year.

Registration

The registration deadline for the current academic year is end of September. Afterwards the Erasmus Teaching Assignment can only be approved according to available funds. You can apply via E-mail, in writing, personal, or by phone (see "contact"). By that time you should have already contacted a colleague at/faculty member of the partner university. For registration, however, only the host university and the approximate date of travel have to be specified/determined. Changes concerning the date of exchange can be amended/altered within the academic year without problems.

Before departure

  • Submission of agreement between institution and faculty member (download at IO Infoportal) to the Intonational Office
  • Informal communication (e.g. per E-Mail) of proposal for lectures (content of the lectures, duration of the stay) between the faculty member and the host university to be forwarded to the Intonational Office
  • Picking up information material about the WU for the partner university


After your stay

Within two weeks after your return you should submit following documents to the Intonational Office:

  • Faculty report (report on your Erasmus Teaching Assignment experience), download at IO Infoportal
  • Confirmation of your stay abroad by host university, download at IO Infoportal
  • Submission of all original receipts you wish to have reimbursed (when traveling by plane please also include your ticket and boarding pass). Subsistence expenses will be covered according to the relevant per diem/allowance. A sample calculation can be found as a download at IO Infoportal


Once all documents are complete the amount will be transferred to the account stated/specified by the faculty member.

ERASMUS Incoming Faculty

Each year WU welcomes many international lecturers from ERASMUS partner institutions to teach a course at WU. Currently WU has agreements for faculty exchanges with around 100 European institutions. If WU holds such a bilateral agreement with the incoming faculty´s home institution, lecturers can apply for a ERASMUS faculty mobility grant at their home institution. Lecturers should be aware that any specific conditions set out by the lecturer´s home institutions will apply to them.

In all non-academic matters incoming faculty is supported by the WU Welcome Center. More information about the WU Welcome Center is available here.

ERASMUS teaching assignments at WU can be made in various programs. An overview of all options available for incoming faculty can be found at the WU websites for incoming academic staff.

Contact at the IO

WU (Wirtschaftsuniversität Wien)
Vienna University of Economics and Business
International Office (IO)
Main building (UZA 1), Upper Level 2, Section "B" (=blue section)

Lukas Hefner
Tel: +43 1 31336 4924
Fax: +43 1 31336 4924
E-mail: lukas.hefner@wu.ac.at